Office Assistant

Piper Alderman Lawyers; City of Melbourne; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Thrive@PiperAlderman

Study support

Parental Leave 26 weeks

Salary Continuance insurance

Purchased annual leave

Team events

Corporate discounts

Diversity & Inclusion

Pro-bono opportunities

Job summary

Piper Alderman is seeking a friendly, proactive administrative professional to support our Melbourne office. You will assist with everyday office tasks, manage reception duties, coordinate meeting room setups and handle a variety of administrative functions for busy lawyers and staff.

Ideal candidates bring experience in a customer service/office setting, strong communication skills and a can-do attitude. This role offers exposure to a premier commercial law firm and opportunities to contribute

Qualifications

• Experience in a customer service/office environment.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritise to deadlines.
• Strong organisational skills and attention to detail.
• Initiative and a mindset for process improvement.
• Proficient with MS Office and office equipment.

Responsibilities

• Assisting with meeting room and function/event setup and pack up.
• Closing and archiving legal files.
• Maintaining kitchen and stationery stock levels.
• Invoice reconciliation.
• Relief reception and telephone duties.
• Attend external rounds such as banking, deliveries, and lodging court documents.
• Ad hoc projects and tasks as needed.

Skills

Customer service

Office environment

Verbal & written communication

Multitasking

Organisational skills

Initiative & process improvement

MS Office

Office systems/equipment

Job description

Do you get job satisfaction through supporting others? With no two days the same, this role will see you delivering customer service to a high standard and assisting our internal stakeholders to ensure needs are met in our Melbourne office.This is a great opportunity to gain exposure to a professional law firm, get involved in a variety of office tasks and play a key role in supporting our high performing teams.

This role is about your ability to engage with the whole office, learn new tasks and work as part of a hardworking and supportive team.

Key Responsibilities

• Assisting with meeting room and function/event set up and pack up
• Closing and archiving legal files
• Maintaining kitchen and stationery stock levels
• Invoice reconciliation
• Relief reception and telephone duties
• Attending to external rounds, such as banking, deliveries to barristers and clients, as well as lodging court documents
• Ad hoc projects and tasks as needed

About You

• Previous experience in a customer service/office environment
• A positive and pro-active 'can do' attitude
• Excellent verbal and written communication skills
• Ability to multi-task and prioritise
• Strong organisational skills with the ability to work under pressure and to deadlines, maintaining attention to detail
• An ability to take initiative, with a process improvement mindset
• Sound technological skills including MS Office suite and other office systems/equipment

About Us

Piper Alderman is a premier commercial law firm with offices in Sydney, Brisbane, Adelaide, Perth and Melbourne. We work with clients across Australia and internationally to achieve practical commercial outcomes, innovation in service delivery and deep engagement across multiple industries.

Piper Alderman prides itself on being a collaborative law firm where high achieving ambitious team members can succeed in achieving their career goals whilst performing challenging and rewarding tasks.

At Piper Alderman we promote a culture of excellence, collaboration and teamwork. We recognise and support individuals and invest in their continued professional development.

We have a variety of employee benefits aimed at supporting our people including, but not limited to:

• A variety of health and wellbeing initiatives including ourThrive@PiperAldermanWellbeing Program.
• Learning and development opportunities to support career growth including generous study support options.
• An attractive Parental Leave policy offering up to 26 weeks paid leave.
• Automatic acceptance into the group Salary Continuance insurance plan.
• Purchased annual leave options.
• A range of fun office and team events all year round so we make sure we are connecting socially as often as possible!
• A range of corporate discounts.
• Employee-led Diversity & Inclusion and Reconciliation Committees and the opportunity to participate in pro-bono work.

Piper Alderman is committed to creating a diverse and inclusive workplace. We aim to attract and retain the best people and provide an environment where those people can be their authentic selves. We value diversity of thought and experience and aim to ensure all our people are valued and respected. People from all backgrounds are encouraged to apply.

If you have questions or would like further information about this opportunity, please contact *******@piperalderman.com.au