Legal Administrative Assistant

Faculti Lawyers; Melbourne; Hybride; AUD 50 000 - 65 000; Plein temps

Avantages offerts par ce poste

Hybrid work arrangements

Parental leave

Study assistance

Employee assistance program

Daily breakfast

Résumé du poste

Faculti Lawyers is seeking a capable Legal Administrative Assistant in Melbourne to join our team on a part-time or full-time basis. The role emphasizes organised support, data entry, file management and client confidentiality in a fast-paced legal environment.

You will work with an interactive team, handle document uploads, scanning, billing liaison and meeting coordination, with hybrid working arrangements and opportunities for study assistance.

Qualifications

• Intermediate skills in Word, Excel and Outlook.
• Experience using a document management system (iManage/FileSite/Mattersphere).
• Excellent attention to detail.
• Great communication skills.
• Understand the importance of client confidentiality.
• Ability to work well in a team and autonomously.

Responsabilités

• Uploading and scanning documents to Mattersphere and other applications.
• Data entry, record keeping, and filing.
• Opening, maintaining and closing files.
• Registering documents, correspondence, emails, memos and letters.
• Liaising with the Finance department on billing, trust and similar matters.
• Assisting Principals in organising team functions and meetings.
• Answering calls and relaying messages.
• General administration and ad hoc tasks.

Connaissances

Word/Excel/Outlook

Document management

Attention to detail

Communication skills

Confidentiality

Teamwork/autonomy

Formation

Law student preferred

Outils

iManage/FileSite

Mattersphere

Description du poste

Faculti Lawyers is not a traditional legal services business. We combine legal expertise, technology and operational excellence to deliver streamlined legal solutions for enterprise clients across Australia. With offices in Sydney, Melbourne, Brisbane, Adelaide, Perth and Canberra, our teams work on complex, high-volume matters where precision, efficiency and scalability matter. The work is fast-moving, commercially significant and designed around modern legal service delivery.

We are currently looking for an enthusiastic and professional part-time or a full-time Legal Administrative Assistant to join our Faculti team in Melbourne. Previous experience in a law firm will be advantageous for this role but not essential. This role could suit a law student only if available 4 or 5 days per week and early in studies.

The role will include

Working full time with a close knit and interactive team, this role would suit someone who likes variety and keeping things organised.

Duties could include:

• Uploading and scanning a range of documents to Mattersphere and other applications
• Data entry, record keeping, and filing
• Opening, maintaining and closing files
• Registering documents, correspondence, emails, memos and letters
• Liaising with the Finance department on Billing, trust and similar finance matters
• Assisting Principals in organising team functions and meetings
• Answering calls and relaying messages
• General administration and adhoc tasks

The right person

To be successful in this role ideally you will have:

• Intermediate skills in Word, Excel and Outlook
• Experience using document management system (iManage/FileSite/Mattersphere)
• Excellent attention to detail
• Great communication skills
• Understand the importance of client confidentiality
• The ability to work well with others in a team environment and autonomously

It is essential that you have strong organisational and communication skills as well as a proactive attitude.

Life at Faculti

At Faculti Lawyers, we provide the opportunity to work on complex, high-volume matters for established enterprise clients within a modern, technology-enabled legal environment. We offer genuine career growth pathways and a range of benefits including flexible and hybrid working arrangements, generous parental leave, annual flu vaccinations and skin checks, study assistance, a comprehensive employee assistance program, daily breakfast, corporate discounts and a variety of social activities including EOFY and end-of-year functions, sporting teams and firm-wide events. We take a collaborative approach to everything we do, built on openness, accountability, respect and professionalism, ensuring both our clients and our people are supported to perform at their best.

If you are looking for a career where legal expertise, innovation and technology work side by side — and where your contribution has visible impact — Join us at Faculti Lawyers.