Administrative Assistant, Corporate

Herbert Smith Freehills Kramer LLP; Sydney; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Holistic wellbeing fund

Home office allowance

Job summary

Herbert Smith Freehills Kramer LLP in Sydney is seeking an Administrative Assistant to join the Corporate practice on an 18-month maximum term contract. You will work closely with Legal Assistants and junior solicitors to develop administration skills in a global top-tier law environment.

The role emphasizes teamwork, high-quality support, and a proactive approach. We value strong MS Office skills, time management, and a client-focused mindset as you contribute to matter management, invoicing,

Qualifications

• Previous experience in an administration role or a supervisory role within customer service.
• A can-do-attitude and passion for working collaboratively.
• Sound knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
• Strong time management and organisational skills with proven ability to prioritise your time across several busy tasks.
• Well-developed written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
• A reliable and committed approach to your role.
• Is curious about new tech and open to learning, even better if you're excited about AI!

Responsibilities

• Delivering high-quality administrative support to the practice, managing competing priorities and requests from multiple stakeholders.
• Assisting the support team with matter management, time recording and monthly invoicing.
• Supporting the team in business development activities, including assistance with organising and managing client and team events.
• Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer.
• Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and any other administrative duties.

Skills

Time management

Communication

Team collaboration

Organisational skills

Attention to detail

Curiosity about AI

Tools

Microsoft Office Suite

Job description

We are seeking an Administrative Assistant to join our Sydney office in our Corporate practice group. This role is offered as an 18-month maximum term contract.

Working closely with Legal Assistants and junior solicitors in the practice, you will be supported to develop your administration skills and propel your professional services career within a global top-tier law environment.

Note: We're not currently considering university students for this role.

Your day will involve:

• Delivering high-quality administrative support to the practice, managing competing priorities and requests from multiple stakeholders.


• Assisting the support team with matter management, time recording and monthly invoicing.


• Supporting the team in business development activities, including assistance with organising and managing client and team events.


• Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer.


• Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and any other administrative duties.

To learn more, check out our 'Day in the Life' video here.

Skills & experience:

• Previous experience in an administration role or a supervisory role within customer service.


• A can-do-attitude and passion for working collaboratively.


• Sound knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).


• Strong time management and organisational skills with proven ability to prioritise your time across several busy tasks.


• Well-developed written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.


• A reliable and committed approach to your role.


• Is curious about new tech and open to learning, even better if you're excited about AI!


• We're a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.


• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.


• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.


• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.


• For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.


• Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.