Part Time Legal Assistant

Herbert Smith Freehills Kramer LLP; Sydney; In loco; AUD 42.000 - 66.000; Part-time

Descrizione del lavoro

Herbert Smith Freehills Kramer LLP in Sydney seeks an experienced Legal Assistant for a part-time parental leave contract through September 2027. You will support two Partners and two Senior Associates, sharing the role in a job‑share arrangement, with fixed Monday, Tuesday and Wednesday hours.

The role requires strong diary management, billing experience, and a proactive, client‑focused approach within a fast-paced corporate finance environment.

Competenze

• Experience as a Legal Assistant or senior legal support professional in a legal or professional services environment
• Calm, organised and proactive approach when supporting senior stakeholders
• Ability to manage competing priorities and tight deadlines

Mansioni

• Manage complex diaries, inboxes, workflows and priorities
• Coordinate team across day-to-day administrative matters
• Prepare and format correspondence and matter documents to a high standard
• Arrange internal and client meetings, calls, events and travel
• Liaise with clients and external parties
• Oversee billing processes including pre-bills and cost reporting
• Monitor deadlines and follow-up actions
• Support client and industry meetings and events
• Collaborate with other Legal Assistants across the Corporate group
• Identify efficient ways of working, including use of technology and AI tools

Conoscenze

Legal support experience

Diary management

Client service

Attention to detail

People coordination

Formazione

Law degree in progress

Strumenti

Billing software

Matter management systems

AI tools awareness

Descrizione del lavoro

We are looking for an experienced Legal Assistant to join our Corporate Financial Services team in Sydney on a part-time, parental leave contract until September 2027.

This role provides high‑level support to two Partners and two Senior Associates in our busy Financial Services team and works as part of a job-share arrangement with another experienced Legal Assistant. The role is part-time, working Monday, Tuesday and Wednesday, 9.00am to 5.36pm - please note, these days are fixed and we cannot consider candidates unable to accommodate them for the duration of the contract.

This is a great opportunity for a confident, organised and proactive Legal Assistant who enjoys being a trusted right-hand support to senior lawyers. You will be joining a high-performing, fast‑paced practice where strong diary management, attention to detail, client service and the ability to manage competing priorities are essential.

Please note, we can only consider law students with previous experience in legal assistant (not paralegal) roles who have 2 years or more remaining in their law degree.

What you'll do

Working closely with the Partners and their team, you will provide high‑level administrative and practice support, including:

• Managing complex diaries, inboxes, workflows and competing priorities
• Acting as a key coordination point for the team across day‑to‑day administrative matters
• Preparing, formatting and managing correspondence, documents and matter administration to a high standard
• Coordinating internal and client meetings, calls, events and travel arrangements
• Liaising confidently with clients, internal stakeholders and external parties
• Managing billing processes, including pre‑bills, edits, finalisation and cost reporting
• Monitoring deadlines, commitments and follow‑up actions to help the practice run smoothly
• Supporting the team with client and industry meetings and events
• Working collaboratively with other Legal Assistants and Administrative Assistants across the Corporate group
• Helping identify efficient ways of working, including the use of technology and AI tools where appropriate

What you'll bring:

• Demonstrated experience as a Legal Assistant or senior legal support professional within a legal or professional services environment
• Strong experience supporting senior stakeholders, with a calm, organised and proactive approach Excellent judgment, discretion and confidence managing sensitive matters Strong organisational skills with the ability to manage competing priorities and tight deadlines
• Experience with billing, reporting and matter management systems
• Previous job share experience is preferred but not essential
• A commitment to mentoring and guiding junior team members
• A service‑oriented mindset with a genuine commitment to enabling fee earners to focus on client delivery
• An innovative mindset, curious about AI and emerging technologies

What you can expect from us:

• We're a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client‑centred, commercially driven, and renowned for our solution‑focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.