Legal Assistant, Digital

Herbert Smith Freehills Kramer LLP; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangement

Holistic wellbeing fund

Home office allowance

Job summary

Herbert Smith Freehills Kramer in Melbourne is seeking a dedicated Legal Assistant to support their Digital Legal Delivery team. In this role, you will coordinate meetings, manage legal documents, and be the main point of contact for clients.

The firm promotes a fast-paced, collaborative work environment with a strong focus on personal and professional growth, offering the flexibility to work from home 1-2 days a week.

Qualifications

• Experience in a legal support position.
• Exposure to billing, invoicing, and reporting.
• Ability to juggle priorities effectively.

Responsibilities

• Schedule and coordinate meetings and manage changes proactively.
• Draft, format, and manage legal documents.
• Act as the first point of contact for client queries.

Skills

Legal support experience

Strong time management

Client relationship management

Innovative mindset

Tools

Microsoft Office

iManage

Job description

Ready to bring your organisational superpowers to a fast-paced, high-performing legal team? We're looking for an enthusiastic, polished, and professional Legal Assistant to join our Digital Legal Delivery team in Melbourne.

Flexibility: Work from home 1-2 days per week (depending on team and partner needs)

You’ll be the go‑to person supporting Partner Emily Coghlan and other senior members of the Digital team. If you enjoy taking ownership, being the central point of support, and thrive in a fast‑paced, high‑energy legal environment, this role is made for you!

What your day might look like

• Schedule and coordinate meetings and manage changes proactively.
• Organise domestic and international travel and reconcile expenses promptly.
• Draft, format and manage legal documents using Microsoft Office and iManage.
• Open, maintain and close matters, ensuring accurate time entries and billing.
• Act as the first point of contact for client queries and support strong client relationships.
• Assist with business development initiatives and client events.
• Coordinate team social events and activities to support team engagement and culture.
• Collaborate with Legal Assistants across practice groups on joint matters.
• Mentor and guide Administrative Assistants to support team efficiency.
• Champion technology and AI adoption to improve processes and stay innovative.
• Maintain compliance with firm policies, including file management and risk protocols.

What you’ll bring

• Experience in a legal support position
• Exposure to billing, invoicing and reporting
• Strong time management and ability to juggle priorities
• Experience with matter management and mentoring juniors
• A positive, proactive approach and calm under pressure
• Passion for helping your team grow client relationships
• An innovative mindset, curious about AI and emerging technologies.

What you can expect from us

• We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client‑centred, commercially driven, and renowned for our solution‑focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.
• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success. This is a key part of our Values – Human, Bold, and Outstanding.