Litigation Secretary

Empire Group; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Empire Group in Melbourne CBD is seeking an experienced Legal Assistant to join the administrative support team. You will work closely with Partners and legal staff, providing high-level assistance across a range of duties including correspondence, contracts, court filings, and billing using Aderant.

The role emphasizes diary management, client liaison, file opening and maintenance, and ensuring timely execution of tasks within a collaborative, professional environment.

Qualifications

• Experience providing administrative or secretarial support to Partners or senior professionals.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication.
• Professional, proactive approach and the ability to build relationships.

Responsibilities

• Support Partners and other legal staff with day-to-day administrative requirements.
• Diary and calendar management.
• Preparing correspondence, contracts and other legal documentation.
• Using court filing systems and managing relevant deadlines.
• Monthly reporting and billing using Aderant.
• Client liaison and maintaining strong professional relationships.
• Opening and maintaining files.
• General administrative support to ensure the smooth running of matters and the wider team.

Skills

Attention to detail

Organisational skills

Managing priorities

Written and verbal communication

Professional approach

Relationship building

Tools

Aderant

Job description

Our client is a leading Australian law firm with a national presence and a reputation for delivering first-class legal advice to government and commercial clients across Australia.

With a large and highly regarded legal team, our client offers the scale, resources and career opportunities of a major law firm, while maintaining a friendly, down-to-earth culture.

We are currently seeking an experienced Legal Assistant to join their Melbourne CBD office and become an integral part of their administrative support team.

The Opportunity:

Working closely with Partners and legal professionals, you will provide high-level administrative support across a varied range of responsibilities, including:

• Supporting Partners and other legal staff with day-to-day administrative requirements
• Diary and calendar management
• Preparing correspondence, contracts and other legal documentation
• Using court filing systems and managing relevant deadlines
• Monthly reporting and billing using Aderant
• Client liaison and maintaining strong professional relationships
• Opening and maintaining files
• General administrative support to ensure the smooth running of matters and the wider team

Legal Secretary| Legal | Melbourne CBD

Thinking about your next career move?

Our client is a leading Australian law firm with a national presence and a reputation for delivering first-class legal advice to government and commercial clients across Australia.

With a large and highly regarded legal team, our client offers the scale, resources and career opportunities of a major law firm, while maintaining a friendly, down-to-earth culture.

We are currently seeking an experienced Legal Assistant to join their Melbourne CBD office and become an integral part of their administrative support team.

The Opportunity:

Working closely with Partners and legal professionals, you will provide high-level administrative support across a varied range of responsibilities, including:

• Supporting Partners and other legal staff with day-to-day administrative requirements
• Diary and calendar management
• Preparing correspondence, contracts and other legal documentation
• Using court filing systems and managing relevant deadlines
• Monthly reporting and billing using Aderant
• Client liaison and maintaining strong professional relationships
• Opening and maintaining files
• General administrative support to ensure the smooth running of matters and the wider team

About You:

To be successful in this role, you will ideally have:

• Previous experience providing administrative or secretarial support to Partners, Executives or senior professionals within a professional services environment
• Excellent attention to detail and strong organisational skills
• The ability to manage competing priorities and work to deadlines
• Strong written and verbal communication skills
• A professional and proactive approach
• The confidence to build strong relationships with Partners, colleagues and clients.

Why Join Our Client?

This is an opportunity to join a firm that genuinely invests in its people and provides a platform for long-term career development.

Career Development: Benefit from clear career pathways, mentoring and regular career forecasting designed to support your professional progression.

Work-Life Balance: Flexible working arrangements are available to help you achieve a sustainable balance between your professional and personal commitments.

Culture: Join a friendly, collaborative and down-to-earth team where your contribution is valued.

Reputation & Impact: Work alongside some of Australia's leading legal professionals within a firm recognised at the forefront of the Australian legal market.

Location: Enjoy a state-of-the-art office in the heart of Melbourne CBD, surrounded by a vibrant legal and professional services community, with access to modern end-of-trip facilities.

Interested? If you're an experienced Legal Assistant, Personal Assistant, Legal Secretary or professional services administrator looking for your next opportunity, we'd love to hear from you.