Legal Assistant, Projects, Energy and Infrastructure

Herbert Smith Freehills LLP; Melbourne; Hybride; AUD 50 000 - 65 000; Plein temps

Résumé du poste

Herbert Smith Freehills LLP is seeking a professional Legal Assistant to join the Melbourne team, supporting two Partners and a group of senior lawyers in a fast-paced environment.

The role emphasizes collaboration, flexibility (office-based with occasional work from home) and a focus on building strong relationships across the team. The Melbourne office offers opportunities to work on complex projects within the Projects, Energy and Infrastructure group.

Qualifications

• Experience in a legal support role.
• Exposure to billing, invoicing and reporting.
• Strong time management skills, with the ability to juggle competing priorities.
• Experience with matter management and mentoring junior team members.
• A positive, proactive approach and the ability to remain calm under pressure.
• A passion for supporting your team and helping to strengthen client relationships.
• An innovative mindset, curious about AI and emerging technologies

Responsabilités

• Managing matters, time entries and billing with precision.
• Coordinating internal and external meetings, proactively adjusting schedules when priority matters arise.
• Creating and managing documents using Microsoft Office and iManage.
• Organising travel and reconciling expenses.
• Supporting and helping to manage business development initiatives and events.
• Collaborating with Legal Assistants in other practice groups on joint matters.
• Collaborating with and mentoring Administrative Assistants.
• Maintaining compliance with firm policies, including file management and risk protocols

Description du poste

Legal Assistant, Projects, Energy and Infrastructure

We’re looking for an enthusiastic, polished and professional Legal Assistant to join our Projects, Energy and Infrastructure team in our Melbourne office.

You’ll be supporting two Partners and a team of senior lawyers. If you love being the go-to person and thrive in a fast-paced legal environment, this role could be right for you.

Flexibility: Predominantly office-based, with flexibility to work from home occasionally. We value teamwork, collaboration and building strong relationships across the team.

What your day might look like

Managing matters, time entries and billing with precision.

Coordinating internal and external meetings, proactively adjusting schedules when priority matters arise.

Creating and managing documents using Microsoft Office and iManage.

Organising travel and reconciling expenses.

Supporting and helping to manage business development initiatives and events.

Collaborating with Legal Assistants in other practice groups on joint matters.

Collaborating with and mentoring Administrative Assistants.

Maintaining compliance with firm policies, including file management and risk protocols.

What you’ll bring

Experience in a legal support role.

Exposure to billing, invoicing and reporting.

Strong time management skills, with the ability to juggle competing priorities.

Experience with matter management and mentoring junior team members.

A positive, proactive approach and the ability to remain calm under pressure.

A passion for supporting your team and helping to strengthen client relationships.

An innovative mindset, curious about AI and emerging technologies

What you can expect from us:

We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.

We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.

We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.