Junior Team Administrator

Cutcher & Neale Accounting And Financial Services; Central Coast; On-site; AUD 55,000 - 75,000; Full time

Job summary

UNSW in Charmhaven, New South Wales is seeking an Administration / Office Assistant to join our team and support daily operations of building and construction projects.

You will manage office supplies, assist with project documentation, coordinate meetings, handle calls, and support finance with invoicing while maintaining accurate records.

Ideal candidates will be highly organized, able to work independently or in a team, with strong communication skills and attention to detail.

Qualifications

• Proven experience as an office assistant or in a similar administrative role, preferably within the building and construction industry.
• Strong proficiency in Microsoft, Google Suite (Word, Excel, PowerPoint) and office CRM software.
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Strong communication skills, both written and verbal, with a professional telephone manner.
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and a commitment to maintaining high standards of work.

Responsibilities

• Manage and maintain office supplies and equipment, ensuring a well-organised workspace.
• Assist in the preparation of project documentation, including reports and presentations.
• Coordinate meetings and appointments, ensuring all necessary materials are prepared in advance.
• Handle incoming calls and correspondence, directing inquiries to the appropriate team members.
• Support the finance team with invoicing and expense tracking.
• Maintain accurate records and databases, ensuring compliance with company policies.
• Assist with the onboarding of new staff and training of office procedures.

Skills

Office administration

MS Office

Communication

Time management

Teamwork

Attention to detail

Independent worker

Problem-solving

Tools

CRM software

Google Suite

Microsoft Word

Microsoft Excel

PowerPoint

Job description

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Administration / Office Assistant

2263 Charmhaven C.C.C.D Pty

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Job Description

Summary:

We are seeking a dedicated Administration / Office Assistant to join our team in Charmhaven, New South Wales. This role is crucial in supporting the daily operations of our building and construction projects, ensuring that administrative tasks are handled efficiently and effectively. The ideal candidate will possess strong organisational skills and a proactive approach to problem-solving, contributing to the overall success of our projects.

Responsibilities:

• Manage and maintain office supplies and equipment, ensuring a well-organised workspace.
• Assist in the preparation of project documentation, including reports and presentations.
• Coordinate meetings and appointments, ensuring all necessary materials are prepared in advance.
• Handle incoming calls and correspondence, directing inquiries to the appropriate team members.
• Support the finance team with invoicing and expense tracking.
• Maintain accurate records and databases, ensuring compliance with company policies.
• Assist with the onboarding of new staff and training of office procedures.

Qualifications:

• Proven experience as an office assistant or in a similar administrative role, preferably within the building and construction industry.
• Strong proficiency in Microsoft, Google Suite (Word, Excel, PowerPoint) and office CRM software.
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Strong communication skills, both written and verbal, with a professional telephone manner.
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and a commitment to maintaining high standards of work.

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

Ranked among the top 50 universities globally, we attract the highest potential students from Australia and around the world. Our researchers tackle the biggest economic, business, and social challenges with partners around the world.