Administrative Assistant

University of New South Wales; Sydney; On-site; AUD 55,000 - 70,000; Full time

Job summary

UNSW in Sydney seeks an Administrative Assistant to provide practical and efficient administrative support across a busy campus office. You will perform typing, data entry, diary management, filing, and room bookings; maintain systems; draft agendas and correspondence; onboard new staff; and ensure health and safety compliance.

Induction of new staff, arranging access to systems and sites, and adherence to safety policies complete the role; strong Microsoft Office skills and attention to detail

Qualifications

• Attention to detail and strong organisational skills.
• Proficient in Microsoft Office software and other online systems.

Responsibilities

• Perform routine administrative tasks such as typing, data entry, emails, diary management, filing, photocopying, deliveries and couriers, room bookings, catering, mail sorting, and stocking stationery.
• Maintain filing systems, spreadsheets, databases and websites.
• Respond to standard enquiries on UNSW administrative practices.
• Draft agendas, minutes, correspondence, briefing notes, and guidelines for committees and meetings.
• Induct new staff and visitors including access to systems, buildings and site orientation.
• Cooperate with health and safety policies and procedures.

Skills

Attention to detail

Organisation

Microsoft Office

Tools

Microsoft Office

Job description

University of New South Wales – Sydney NSW

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

Ranked among the top 50 universities globally, we attract the highest potential students from Australia and around the world. Our researchers tackle the biggest economic, business, and social challenges with partners around the world.

Position Summary

An Administrative Assistant is responsible for providing, practical and efficient administrative support.

This role will:

• Perform routine administrative tasks such as typing, data entry, emails, diary management, filing, photocopying, accepting/arranging deliveries and couriers, room bookings, catering, mail sorting, ordering and stocking stationery and equipment.
• Maintain filing systems, spreadsheets, databases and websites.
• Respond to standard enquiries on UNSW administrative practices.
• Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings.
• Induct new staff and visitors including arranging access to systems, buildings and site orientation.
• Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.

A person engaged is generally expected to have the following skills and experience:

• Attention to detail and organisation skills.
• Proficient in Microsoft Office software and other online systems.

Pre-Employment Checks

Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

These pre-employment checks may include a combination of some of the following checks:

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks.
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

The University reserves the right not to proceed with any appointment.

If you require any further information regarding the role, please contact Febrina Salihin via *********@unsw.edu.au