Administrative Assistant

University of New South Wales; Sydney; On-site; AUD 39,000 - 52,000; Full time

Job summary

UNSW is seeking an Administrative Assistant to provide practical and efficient support in a busy office environment in Sydney, NSW. The role is casual and involves handling routine admin tasks, diary management and supplier coordination.

The successful candidate will be detail‑oriented, well organised and proficient with Microsoft Office and online systems, capable of drafting agendas and minutes for committees while maintaining records and supporting health and safety policies.

Qualifications

• Attention to detail and organisation skills.
• Proficient in Microsoft Office software and other online systems.

Responsibilities

• Perform routine administrative tasks such as typing, data entry, emails, diary management, filing, photocopying, accepting/arranging deliveries and couriers, room bookings, catering, mail sorting, ordering and stocking stationery and equipment.
• Maintain filing systems, spreadsheets, databases and websites.
• Respond to standard enquiries on UNSW administrative practices.
• Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings.
• Induct new staff and visitors including arranging access to systems, buildings and site orientation.
• Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.

Skills

Attention to detail

Organisation skills

Tools

Microsoft Office

Job description

Job no: 543395
Work type: Casual
Location: Sydney, NSW
Categories: Administration

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

Ranked among the top 50 universities globally, we attract the highest potential students from Australia and around the world. Our researchers tackle the biggest economic, business, and social challenges with partners around the world.

Position Summary

An Administrative Assistant is responsible for providing, practical and efficient administrative support.

This role will:

• Perform routine administrative tasks such as typing, data entry, emails, diary management, filing, photocopying, accepting/arranging deliveries and couriers, room bookings, catering, mail sorting, ordering and stocking stationery and equipment.
• Maintain filing systems, spreadsheets, databases and websites.
• Respond to standard enquiries on UNSW administrative practices.
• Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings.
• Induct new staff and visitors including arranging access to systems, buildings and site orientation.
• Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.

A person engaged is generally expected to have the following skills and experience:

• Attention to detail and organisation skills.
• Proficient in Microsoft Office software and other online systems.

Pre-Employment Checks

Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

These pre-employment checks may include a combination of some of the following checks:

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks.
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

The University reserves the right not to proceed with any appointment.

If you require any further information regarding the role, please contact Febrina Salihin via [e-mail]

Advertised: 12 Oct 2026 AUS Eastern Daylight Time
Applications close: 22 Mar 2027 AUS Eastern Daylight Time