Junior Executive Assistant to Directors

Infomaps; Gold Coast City; On-site; AUD 45,000 - 55,000; Full time

Benefits offered by this job

Office in Burleigh Heads

Job summary

Infomaps on the Gold Coast is seeking a highly organised, switched-on Junior Executive Assistant to support two Directors in a fast-moving media business based in Burleigh Heads.

This is an office-based role, Monday to Friday. You’ll organize meetings, manage diaries and emails, handle client inquiries, prepare proposals and contracts, and keep the CRM and deadlines on track while contributing to a busy, lively team.

Qualifications

• Experience in admin, reception, executive or sales support, customer service, media or another busy office.
• Attitude, maturity and initiative matter as much as your job title.
• Reliability and strong organisational skills are essential.

Responsibilities

• Organise meetings, manage diaries and inboxes.
• Handle client enquiries and follow-ups.
• Prepare proposals, contracts and sales administers.
• Keep the CRM, deadlines and tasks on track.
• Coordinate the team and ensure nothing falls through the cracks.

Skills

Administrative support

Organisation

Excellent communication

Phone etiquette

Initiative

Tools

CRM

Job description

Want to work at the heart of Inside Gold Coast / Infomaps, one of the Gold Coast’s most established media, tourism and advertising businesses?

We’re looking for a highly organised, switched-on Junior Executive Assistant to support our two Directors and help keep our busy little world moving.

This is not your typical EA role. It’s varied, hands‑on and right in the middle of a fast‑moving media business, so we’re looking for someone with maturity, initiative, great people skills and a personality that will fit into our team.

You don’t need decades of EA experience. What matters to us is that you’re reliable, confident, organised, comfortable picking up the phone and have the common sense to work out what needs to happen next.

What you’ll be doing

No two days look quite the same. You might be organising meetings, managing diaries and inboxes, speaking with clients, preparing a proposal, following up a deal or helping the team pull together something that needs to happen that day.

You’ll help with:

• Day-to-day support for both Directors
• Phone calls, emails, calendars and meetings
• Client enquiries and follow‑ups
• Proposals, contracts and sales administration
• Keeping our CRM, deadlines and outstanding tasks on track
• General team coordination and making sure nothing falls through the cracks

Basically, you’ll become one of those people who knows what’s going on and helps make things happen.

Who we’re looking for

More than anything, we’re looking for the right person.

You’re mature, capable and dependable, but you also have a personality. Our office is full of great communicators and big personalities, so this probably isn’t the role for someone who wants to quietly hide behind their computer all day.

You’ll be organised, confident on the phone, a great communicator, comfortable following people up and proactive enough to get on with things without waiting to be told every next step.

Experience in admin, reception, executive or sales support, customer service, media or another busy office would be great, but attitude, maturity and initiative matter just as much to us as your job title.

The fun stuff

We work hard, but we also genuinely like working together.

We’re a small, lively team, we talk to each other (a lot!), have a laugh, celebrate the wins and regularly find an excuse for a long lunch.

And because we’re Inside Gold Coast, we get to experience plenty of what makes this city great, from new venue openings and events to some of the Gold Coast’s best restaurants, hotels, attractions and businesses.

This is an office-based role in Burleigh Heads, Monday to Friday, so if you’re looking for a work‑from‑home position, this one isn’t for you. We actually like having our team together.

You’ll work directly with both Directors, meet some brilliant people and get a front‑row seat to what’s happening around the Gold Coast.

Salary

$45,000 – $55,000 + super per annum, depending on experience.

If you’re organised, confident, good with people, enjoy a lively workplace and get genuine satisfaction from making things happen, we’d love to hear from you.