Executive / Personal Assistant

Deacon Recruitment; Gold Coast City; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

4 day work week option

Gold Coast office

Flexible work hours

Supportive Director and culture

Job summary

Deacon Recruitment is partnered with a high performing residential developer on the Gold Coast to recruit an experienced PA/EA to support the Managing Director. The role covers calendar management, personal errands, office and fleet coordination, and ongoing admin across the business.

Ideal candidates will have 3–5 years in an EA/PA role, a proactive mindset, and exceptional organizational skills with strong MS Office capability for a busy executive environment.

Qualifications

• 3–5 years in an EA/PA or Office Manager role.
• Experience supporting a senior executive or business owner.
• Proactive, initiative-driven problem solving.
• Excellent MS Office proficiency and ability to adapt to new tech.
• Highly organized with strong time management and prioritization.

Responsibilities

• Calendar and lifestyle management including bookings and personal family appointments
• Managing personal errands and coordinating with contractors on external projects
• Office and fleet management, coordinating uniforms, site signage and handover packs
• Coordinate with IT and service providers where needed
• Compliance and asset tracking - maintain registers and renewals
• Provide sales administration support where required
• Daily operations managing incoming and outgoing mail, staff leave forms and general administration

Skills

MS Office

Calendar management

Organizational skills

Communication

Proactive mindset

Tools

MS Office Suite

Job description

High performing residential Developer / Builder on the Gold Coast

Mixed PA and EA role supporting female Director!

Down to earth team culture - very low staff turnover - much loved Director!

About the Business

Our client is an established and growing Gold Coast residential builder with over a decade of experience delivering quality homes across South East Queensland. With a diverse portfolio spanning turn-key homes, duplexes, dual-occupancy and terrace developments, they offer a strong project pipeline, experienced team and high integrity approach to everything they do!

About the Position

A newly created position has been established for an experienced PA / EA to join the business to support the Managing Director. Responsibilities will include:

• Calendar and lifestyle management including holiday, flight and accommodation bookings and personal family appointments
• Managing personal errands and coordinating with contractors on external personal projects
• Office and fleet management, coordinating uniforms, site signage and handover packs
• Coordinate with IT and service providers where needed
• Compliance and asset tracking - maintain registers and renewals
• Provide sales administration support where required
• Daily operations managing incoming and outgoing mail, staff leave forms and general administration

What we're looking for:

• Minimum 3-5 years in an EA, PA or Office Manager role
• Previous experience supporting a senior executive or business owner
• Pro active approach, initiative and problem solving skills
• Intermediate - Advanced proficiency with MS Office and adaptable to technology
• Highly organised with exceptional time management skills and ability to manage competing priorities

Opportunity and Benefits

• Support a highly respected Director who leads from the front and values people and culture
• Established secure business - operating over 10 years
• Gold Coast office - flexible work hours and part time 4 day week considered!
• Professional business, great team and environment!
• No excessive hours, a Director who respects work / life balance