Personal Assistant / EA

Deacon Recruitment; Gold Coast City; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible work hours

4 day week option

Gold Coast office

Supportive Director

Low staff turnover culture

Job summary

Deacon Recruitment on the Gold Coast is seeking an experienced PA/EA to support the Managing Director in a newly created role. You will handle calendar and travel logistics, personal errands, and daily operations, while coordinating with IT, contractors, and service providers.

The ideal candidate has 3–5 years in similar roles, good MS Office skills, and a proactive, organized approach to manage competing priorities and a busy executive’s schedule.

Qualifications

• 3–5 years in EA/PA or office management role.
• Experience supporting a senior executive or business owner.
• Proactive, initiative-driven, problem solving.
• Proficient in MS Office and adaptable to technology.
• Highly organized with strong time management and ability to handle competing priorities.

Responsibilities

• Calendar and lifestyle management including holiday, flight and accommodation bookings and personal family appointments
• Managing personal errands and coordinating with contractors on external personal projects
• Office and fleet management, coordinating uniforms, site signage and handover packs
• Coordinate with IT and service providers where needed
• Compliance and asset tracking - maintain registers and renewals
• Provide sales administration support where required
• Daily operations managing incoming and outgoing mail, staff leave forms and general administration

Skills

Executive support

Calendar management

Office administration

Time management

Communication

Tools

MS Office

Job description

High performing residential Developer / Builder on the Gold Coast

Mixed PA and EA role supporting female Director!

Down to earth team culture - very low staff turnover - much loved Director!

About the Business

Our client is an established and growing Gold Coast residential builder with over a decade of experience delivering quality homes across South East Queensland. With a diverse portfolio spanning turn-key homes, duplexes, dual-occupancy and terrace developments, they offer a strong project pipeline, experienced team and high integrity approach to everything they do!

About the Position

A newly created position has been established for an experienced PA / EA to join the business to support the Managing Director. Responsibilities will include:

• Calendar and lifestyle management including holiday, flight and accommodation bookings and personal family appointments
• Managing personal errands and coordinating with contractors on external personal projects
• Office and fleet management, coordinating uniforms, site signage and handover packs
• Coordinate with IT and service providers where needed
• Compliance and asset tracking - maintain registers and renewals
• Provide sales administration support where required
• Daily operations managing incoming and outgoing mail, staff leave forms and general administration

What we're looking for:

• Minimum 3-5 years in an EA, PA or Office Manager role
• Previous experience supporting a senior executive or business owner
• Pro active approach, initiative and problem solving skills
• Intermediate - Advanced proficiency with MS Office and adaptable to technology
• Highly organised with exceptional time management skills and ability to manage competing priorities

Opportunity and Benefits

• Support a highly respected Director who leads from the front and values people and culture
• Established secure business - operating over 10 years
• Gold Coast office - flexible work hours and part time 4 day week considered!
• Professional business, great team and environment!
• No excessive hours, a Director who respects work / life balance