Junior Contracts Administrator — Civil Infrastructure

CGC Recruitment; Blue Mountains City; On-site; AUD 60,000 - 80,000; Full time

Job summary

CGC seeks a Junior Contracts Administrator to join the civil infrastructure team on a full-time basis in NSW. You will support subcontract administration, POs, and invoicing, ensuring cost tracking and timely processing on an active project.

The role is temporary until April 2027, with Monday–Friday hours. Reporting to the Contracts/Commercial Manager, you will work closely with the Commercial and Project Management teams to help manage cost records, variations, and payment schedules, gaining

Qualifications

• Some experience in contracts administration, accounts payable, or project administration.
• Strong attention to detail and accuracy when processing financial documentation.
• Confident working with numbers and reconciling invoices/POs.
• Willing to learn and grow within a commercial/contracts function.

Responsibilities

• Assist with the preparation and administration of subcontract documentation and purchase orders.
• Process and reconcile subcontractor and supplier invoices, ensuring accuracy against POs and delivery dockets.
• Support month-end close processes, including cost tracking, accruals, and reporting.
• Maintain accurate project cost records within relevant systems (e.g. COINS).
• Track and follow up outstanding invoices and payment queries.
• Assist with variations, progress claims, and payment schedule administration.
• Support procurement documentation, including GRNs and delivery dockets.
• Liaise with subcontractors and suppliers on invoicing and account queries.
• Maintain organised project files and documentation for audit readiness.
• Provide general administrative support to the commercial and project team.

Skills

Contracts admin

Accounts payable

Project admin

COINS familiarity

Attention to detail

Organisational skills

Communication skills

Tools

COINS

Job description

CGC seeks a Junior Contracts Administrator to join the civil infrastructure team on a full-time basis in NSW. You will support subcontract administration, POs, and invoicing, ensuring cost tracking and timely processing on an active project.

The role is temporary until April 2027, with Monday–Friday hours. Reporting to the Contracts/Commercial Manager, you will work closely with the Commercial and Project Management teams to help manage cost records, variations, and payment schedules, gaining