Jnr Contract Administrator

CGC Recruitment; Blue Mountains City; On-site; AUD 60,000 - 80,000; Full time

Job summary

CGC seeks a Junior Contracts Administrator to join the civil infrastructure team on a full-time basis in NSW. You will support subcontract administration, POs, and invoicing, ensuring cost tracking and timely processing on an active project.

The role is temporary until April 2027, with Monday–Friday hours. Reporting to the Contracts/Commercial Manager, you will work closely with the Commercial and Project Management teams to help manage cost records, variations, and payment schedules, gaining

Qualifications

• Some experience in contracts administration, accounts payable, or project administration.
• Strong attention to detail and accuracy when processing financial documentation.
• Confident working with numbers and reconciling invoices/POs.
• Willing to learn and grow within a commercial/contracts function.

Responsibilities

• Assist with the preparation and administration of subcontract documentation and purchase orders.
• Process and reconcile subcontractor and supplier invoices, ensuring accuracy against POs and delivery dockets.
• Support month-end close processes, including cost tracking, accruals, and reporting.
• Maintain accurate project cost records within relevant systems (e.g. COINS).
• Track and follow up outstanding invoices and payment queries.
• Assist with variations, progress claims, and payment schedule administration.
• Support procurement documentation, including GRNs and delivery dockets.
• Liaise with subcontractors and suppliers on invoicing and account queries.
• Maintain organised project files and documentation for audit readiness.
• Provide general administrative support to the commercial and project team.

Skills

Contracts admin

Accounts payable

Project admin

COINS familiarity

Attention to detail

Organisational skills

Communication skills

Tools

COINS

Job description

Junior Contracts Administrator - Civil Infrastructure

Our client is a well-established civil construction contractor delivering major infrastructure projects across NSW. They are seeking a Junior Contracts Administrator to join their project team, providing administrative and financial support across an active civil construction project.

This is a great opportunity for someone early in their contracts administration career to gain hands-on experience within a busy civil infrastructure environment, working closely with the Commercial and Project Management team.

About the Role

Reporting to the Contracts Manager/Commercial Manager, you will support the day-to-day administration of subcontracts, purchase orders, and invoicing, ensuring accurate cost tracking and timely processing across the project. This is a temporary role on a contract basis till April 2027. Monday - Friday work and full time hours.

Key Responsibilities

• Assist with the preparation and administration of subcontract documentation and purchase orders
• Process and reconcile subcontractor and supplier invoices, ensuring accuracy against POs and delivery dockets
• Support month-end close processes, including cost tracking, accruals, and reporting
• Maintain accurate project cost records within relevant systems (e.g. COINS)
• Track and follow up outstanding invoices and payment queries
• Assist with variations, progress claims, and payment schedule administration
• Support procurement documentation, including GRNs and delivery dockets
• Liaise with subcontractors and suppliers on invoicing and account queries
• Maintain organised project files and documentation for audit readiness
• Provide general administrative support to the commercial and project team

About You

• Some experience in a contracts administration, accounts payable, or project administration role — civil construction or infrastructure experience highly regarded
• Strong attention to detail and accuracy when processing financial documentation
• Confident working with numbers and reconciling invoices/POs
• Strong organisational and communication skills
• Experience with COINS or similar project cost systems advantageous but not essential
• Eagerness to learn and grow within a commercial/contracts function

What's on Offer

• Attractive hourly/daily rate, contract basis
• Genuine career development within a growing commercial team
• Exposure to major NSW civil infrastructure projects
• Supportive environment for someone building their contracts administration career

CGC is an equal opportunity employer and encourages applications from all eligible candidates