Junior Contracts Administrator

SPL Security Solutions; Gold Coast City; On-site; AUD 45,000 - 65,000; Full time

Job summary

SPL Security Solutions on the Gold Coast seeks a Junior Contracts Administrator to support Project Managers in the architectural door hardware division. This role involves importing schedules, procurement, invoicing, project documentation, and general office tasks.

You will work with door hardware data, supplier quotes, and multiple computer systems, with growth prospects as you gain experience in our booming QLD building and security sectors.

Qualifications

• Proficient with MS Office; strong Excel skills.
• Excellent written and verbal communication.
• High accuracy and attention to detail.
• Strong organisational and time-management abilities.
• Ability to manage multiple tasks and meet deadlines.
• Reliable, professional, and able to work independently or in a team.
• Willingness to learn door hardware products and systems.

Responsibilities

• Prepare and maintain project files, documentation, and records.
• Maintain accurate electronic and hard-copy filing systems.
• Assist with project document control and use data efficiently.
• Invoice customers and provide project updates via email.
• Prepare delivery dockets using Simpro.
• Assist in preparing large project quotations and timelines.
• Enter door hardware schedules and revisions into company systems.
• Produce packing paperwork and labels from the scheduling system.
• Review specifications, drawings, and schedules for door handing.
• Liaise with suppliers regarding pricing and availability.

Skills

MS Office

Excel

Communication

Attention to detail

Organisational skills

Time management

Multitasking

Reliability

Problem solving

Team player

Tools

Simpro

Job description

The Junior contracts administrator provides project support to Project Managers in our architectural door hardware division, assisting with importing schedules, procurement, invoicing, project documentation, and general office administration. The role requires strong attention to detail, excellent organisational skills, and the ability to work with multiple computer systems, door hardware schedules, specifications, and supplier information and quotations. The position has room for growth and the company has strong career path prospects for candidates that want to grow in services within the booming QLD building and security industries.

Key responsibilities

• Prepare and maintain project files, documentation, and records
• Maintain accurate filing systems, both electronic and hard copy
• Assist with document control for projects and use AI where appropriate to be smart about use of data and knowledge to be efficient
• Invoice and email customers to update them on their projects
• Prepare delivery dockets using Simpro job management software
• Assist in preparing large project quotations for customers and help them with timelines
• Enter door hardware schedules and revisions into company systems
• Produce door by door packing paperwork and labels from scheduling system and coordinate packing by team
• Review specifications, drawings, and schedules for door handing
• Liaise with suppliers regarding pricing and product availability

About you

• Previous administration experience
• Strong computer skills, including Microsoft Office Suite with intermediate Excel experience
• Excellent written and verbal communication skills
• High level of accuracy and attention to detail
• Strong organisational and time-management skills
• Ability to manage multiple tasks and deadlines
• Reliable and professional
• Problem-solving mindset
• Ability to work independently and within a team
• Willingness to learn technical door hardware products and systems