Junior Administration Assistant

Nexia Australia; Sydney; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Full training

Hybrid working arrangements

CBD office in Sydney

Wellbeing program and health discounts

Team social and CSR events

Flexible dress-for-day approach

Job summary

Nexia Australia is seeking a motivated Administration Assistant to join our Superannuation team on a full-time, permanent basis. This entry-level role requires no prior experience, as full training will be provided and you will gain exposure to client documentation and internal processes.

You will be tech‑savvy and eager to learn, with duties spanning document preparation, client liaison and supporting project improvements. Hybrid work arrangements are available in our Sydney CBD office.

Qualifications

• No prior experience required; full training provided.
• Organised, proactive and eager to learn.
• Comfort with technology and new systems.

Responsibilities

• Assist with preparation and processing of client documents and records.
• Support establishment and admin of SMSFs and related processes.
• Coordinate documentation packages and electronic signing.
• Maintain client records and support compliance activities.
• Contribute to process improvements and project work.

Skills

Organised

Proactive

Detail oriented

Tech‑savvy

Team player

Good communication

Initiative

Tools

AI tools

Job description

We are looking for a motivated Administration Assistant to join our Superannuation team on a full-time, permanent basis. This is an entry-level opportunity ideal for someone who is organised, curious and eager to learn. No prior experience is required, as full training will be provided.

Working closely with our team, you will provide administrative support across a range of client and operational activities. From preparing documentation and coordinating client correspondence to supporting projects and helping improve internal processes, this role offers exposure to a broad range of business functions.

We are seeking someone who is tech-savvy, enjoys finding smarter ways of working and is comfortable embracing new technologies, including AI tools, to improve efficiency. This role provides excellent exposure to the wider division and may open future opportunities to progress into a professional services career.

Key Responsibilities

Providing support to the wider team, you will be responsible for:

• Assisting with the preparation, collation and processing of client documentation, file notes, correspondence and compliance records
• Supporting the establishment and administration of Self Managed Super Funds (SMSFs)
• Assisting with account setup activities, rollovers and related administrative processes
• Preparing client documentation packages and coordinating electronic signing processes
• Maintaining and updating trust deeds and client records
• Supporting ASIC and corporate secretarial administration activities
• Monitoring deadlines and maintaining workflow calendars to ensure timely completion of tasks
• Assisting with Anti-Money Laundering (AML) compliance requirements and related documentation
• Contributing to operational projects and process improvement initiatives across the team
• Assisting with the development and maintenance of templates, workflows and other efficiency tools to support continuous improvement initiatives
• Liaising with clients and internal stakeholders in a professional and timely manner
• Providing general administrative support and assisting with ad hoc tasks as required

About You

We're looking for someone who:

• Is organised, proactive and eager to learn
• Has strong attention to detail
• Is comfortable using technology and learning new systems
• Has good written and verbal communication skills
• Enjoys working as part of a team
• Has a positive attitude and willingness to take initiative

No previous experience is required. Full training and ongoing support will be provided.

What We Can Offer You

Our philosophy is simple: great people + great clients = great firm.

We appreciate that our people are our greatest asset and provide a range of benefits to support your career and wellbeing, including:

• Full training and ongoing support from experienced team members
• Opportunities to develop your skills and build a long-term career within professional services
• Hybrid working arrangements and access to our flexible work policy
• Modern CBD office conveniently located near Town Hall Station with Darling Harbour views
• A collaborative and supportive team culture with regular social and CSR events
• Additional wellbeing leave day each year
• Comprehensive wellbeing program including Employee Assistance Program, flu vaccinations and health insurance discounts
• Access to a range of employee benefits, discounts and financial wellbeing initiatives
• A relaxed and flexible dress-for-your-day approach

For more information, visit nexia.com.au or contact us at *******@nexiasydney.com.au.