Junior Administration Assistant

Nexia Sydney; Sydney; Hybrid; AUD 50,000 - 60,000; Full time

Benefits offered by this job

Hybrid work

Modern CBD office near Town Hall

Wellbeing program

Employee discounts

Job summary

Nexia Sydney is seeking an Administration Assistant to join the Superannuation team on a full-time, permanent basis. This entry-level role offers full training and exposure to client and operational activities across a range of business functions.

You will support documentation, SMSF administration and process improvements while embracing new technologies, including AI tools. We offer a hybrid work arrangement and a modern CBD office near Town Hall Station with Darling Harbour views.

Qualifications

• Entry-level opportunity with no prior experience required, as full training will be provided.
• Tech-savvy and comfortable embracing new technologies, including AI tools, to improve efficiency.
• Desire to learn, be organised and proactive, with strong communication and teamwork.

Responsibilities

• Prepare, collate and process client documentation, file notes, correspondence and compliance records.
• Assist with establishment and administration of Self Managed Super Funds (SMSFs).
• Support account setup, rollovers and related administrative processes.
• Prepare client documentation packages and coordinate electronic signing processes.
• Maintain and update trust deeds and client records.
• Support ASIC and corporate secretarial administration activities.
• Monitor deadlines and maintain workflow calendars for timely completion.
• Assist AML compliance documentation and requirements.
• Contribute to projects and process improvements across the team.
• Develop and maintain templates, workflows and efficiency tools.

Skills

Organised

Proactive

Attention to detail

Tech-savvy

Written and verbal communication

Team player

Initiative

Tools

AI tools

Job description

We are looking for a motivated Administration Assistant to join our Superannuation team on a full-time, permanent basis. This is an entry-level opportunity ideal for someone who is organised, curious and eager to learn. No prior experience is required, as full training will be provided.

Working closely with our team, you will provide administrative support across a range of client and operational activities. From preparing documentation and coordinating client correspondence to supporting projects and helping improve internal processes, this role offers exposure to a broad range of business functions.

We are seeking someone who is tech-savvy, enjoys finding smarter ways of working and is comfortable embracing new technologies, including AI tools, to improve efficiency. This role provides excellent exposure to the wider division and may open future opportunities to progress into a professional services career.

Nexia Sydney

Key Responsibilities

• Assisting with the preparation, collation and processing of client documentation, file notes, correspondence and compliance records
• Supporting the establishment and administration of Self Managed Super Funds (SMSFs)
• Assisting with account setup activities, rollovers and related administrative processes
• Preparing client documentation packages and coordinating electronic signing processes
• Maintaining and updating trust deeds and client records
• Supporting ASIC and corporate secretarial administration activities
• Monitoring deadlines and maintaining workflow calendars to ensure timely completion of tasks
• Assisting with Anti-Money Laundering (AML) compliance requirements and related documentation
• Contributing to operational projects and process improvement initiatives across the team
• Assisting with the development and maintenance of templates, workflows and other efficiency tools to support continuous improvement initiatives
• Liaising with clients and internal stakeholders in a professional and timely manner
• Providing general administrative support and assisting with ad hoc tasks as required

About You

We’re Looking For Someone Who

• Is organised, proactive and eager to learn
• Has strong attention to detail
• Is comfortable using technology and learning new systems
• Has good written and verbal communication skills
• Enjoys working as part of a team
• Has a positive attitude and willingness to take initiative

Benefits

• Full training and ongoing support from experienced team members
• Opportunities to develop your skills and build a long-term career within professional services
• Hybrid working arrangements and access to our flexible work policy
• Modern CBD office conveniently located near Town Hall Station with Darling Harbour views
• A collaborative and supportive team culture with regular social and CSR events
• Additional wellbeing leave day each year
• Comprehensive wellbeing program including Employee Assistance Program, flu vaccinations and health insurance discounts
• Access to a range of employee benefits, discounts and financial wellbeing initiatives
• A relaxed and flexible dress-for-your-day approach