IT Project Assistant – Immediate Start with Good Rates

Advance Delivery Consulting; Hornsby; On-site; AUD 52,000 - 72,000; Full time

Job summary

Advance Delivery Consulting seeks a detail-oriented Project Assistant to support the Program Director in planning, executing, and completing a Digital Transformation Program. You will handle administrative tasks, coordinate activities, and ensure clear communication across stakeholders and the program team.

The role requires strong interpersonal and organisational skills, multitasking ability, and a proactive approach to drive projects forward.

Qualifications

• Previous experience in an IT project support or administrative role is mandatory.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated strong organisational and time management skills.
• Proficiency in Microsoft Office Suite and project management software.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Assist the Program Director in coordination of tasks.
• Coordinate communication between internal teams, clients, and vendors.
• Maintain required documentation, including reports, meeting minutes, and correspondence.
• Track tasks and report progress with timely delivery.
• Organize meetings, prepare agendas, and follow up on action items.
• Perform administrative duties.
• Identify and address project issues or risks, escalating to the Program Director when necessary.
• Conduct research and compile information for project decision-making.

Skills

Verbal communication

Written communication

Organisational skills

Time management

Microsoft Office

Project management software

Tools

Microsoft Office Suite

Project management software

Job description

Job Summary: We are seeking a detail-oriented and proactive Project Assistant to support the Program Director in the planning, execution, and completion of the program for a Digital Transformation Program. The Project Assistant will assist in administrative tasks, coordinate project activities, and ensure smooth communication among stakeholders and the wider program team. This role requires strong interpersonal, relationship and effective communication skills as well as organisational skills, multitasking abilities, and a keen eye for detail to help drive projects to success.
Key Responsibilities

• Assist the Program Director in coordination of tasks.
• Coordinate communication between internal teams, clients, and vendors.
• Maintain as required documentation, including reports, meeting minutes, and correspondence.
• Tracking tasks and providing effective delivery of these tasks and reporting the progress
• Organize meetings, prepare agendas, and follow up on action items.
• Perform administrative duties
• Identify and address project issues or risks, escalating them to the Program Director when necessary.
• Conduct research and compile relevant information for project decision-making.

Experience

• Previous experience in a IT project support or administrative role is mandatory.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated strong organisational and time management skills.
• Proficiency in Microsoft Office Suite and project management software.
• Ability to work independently and collaboratively in a team environment.
• Attention to detail and problem-solving abilities.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.