Personal Assistant

M&T Resources; Sydney; On-site; AUD 80,000 - 110,000; Part time

Job summary

M&T Resources is seeking an experienced Personal Assistant to support senior technology leaders in a large corporate environment. The role involves managing diaries, coordinating meetings and travel, and preparing leadership documents with an emphasis on proactive priority management.

You will work closely with multiple senior executives, build strong stakeholder relationships, and ensure timely delivery of reports, minutes and team communications.

Qualifications

• Experience as Personal Assistant or Executive Assistant.
• Supports multiple senior executives in a large organisation.
• Excellent diary and coordination skills.
• Strong stakeholder communication.
• Advanced MS Office, Outlook, Word, Excel, Teams.
• Ability to work autonomously and manage priorities.
• Attention to detail.

Responsibilities

• Provide administrative and coordination support to multiple senior technology leaders.
• Manage complex diaries, coordinate meetings and organise domestic and international travel.
• Prepare and format reports, presentations, meeting papers and leadership documentation.
• Coordinate leadership meetings, team events, town halls and broader technology functions.
• Prepare meeting minutes, track actions and follow up on outstanding items.
• Maintain team documentation, intranet pages and Microsoft Teams channels.
• Assist with onboarding, HR administration, expenses and general team coordination.
• Act as a key point of contact for internal stakeholders, responding to queries and supporting ad-hoc requirements.
• Proactively manage competing priorities while ensuring deadlines and commitments are met.

Skills

Diary management

Stakeholder management

Travel coordination

Meeting coordination

Report preparation

Communication skills

Autonomy/initiative

Tools

Microsoft Office

Job description

Admin / Secretarial / Office Support Personal Assistant

• Manage executive priorities, meetings and key stakeholders
• 12 month day rate contract - Work Flexibility

We are seeking an experienced and proactive Personal Assistant / Management Assistant to provide high-quality administrative and coordination support to a senior Technology leadership team within a large, complex corporate environment.
Working closely with several senior technology leaders, you will play an important role in ensuring the smooth day-to-day running of the department. This is a varied position suited to someone who enjoys working in a fast-paced environment, managing competing priorities and building strong relationships with senior stakeholders.
Key responsibilities

• Provide administrative and coordination support to multiple senior technology leaders.
• Manage complex diaries, coordinate meetings and organise domestic and international travel.
• Prepare and format reports, presentations, meeting papers and leadership documentation.
• Coordinate leadership meetings, team events, town halls and broader technology functions.
• Prepare meeting minutes, track actions and follow up on outstanding items.
• Maintain team documentation, intranet pages and Microsoft Teams channels.
• Assist with onboarding, HR administration, expenses and general team coordination.
• Act as a key point of contact for internal stakeholders, responding to queries and supporting ad-hoc requirements.
• Proactively manage competing priorities while ensuring deadlines and commitments are met.

About you
To be successful in this position, you will ideally bring:

• Previous experience as a Personal Assistant, Executive Assistant or Senior Team Assistant.
• Experience supporting multiple senior executives or department heads within a medium to large organisation.
• Excellent diary management, organisational and coordination skills.
• Strong communication and stakeholder management capabilities.
• Advanced proficiency across Microsoft Office, particularly Outlook, Word, Excel and Teams.
• The ability to work autonomously, exercise initiative and anticipate stakeholder requirements.
• Exceptional attention to detail and the ability to manage competing priorities.
• A positive, proactive and adaptable approach.

Experience within financial services, banking, technology or another large corporate environment will be highly regarded.
The opportunity
This is an excellent opportunity to join a well-established organisation and work closely with senior technology leaders in a collaborative and fast-paced environment.
You will have exposure to a broad range of business and technology activities, with the opportunity to build relationships across multiple teams and play an important role in supporting the wider technology function.