IP & Trademark Administrator - Hybrid, Flexible Hours

seek.com.au; Melbourne; Hybrid; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangements

Paid parental leave

Work-life balance

Job summary

seek.com.au is seeking an IP Administrator to support trade mark activities with potential patent tasks. Based in Melbourne or Sydney, the role offers hybrid working arrangements with at least two days in the office each week.

You will manage deadlines, file trade marks internationally, and assist with client communications. The ideal candidate has 5+ years as a personal assistant, IP familiarity (trade marks preferred, patents a bonus), strong organisation, and exceptional communication.

Qualifications

• More than five years' experience as a Personal Assistant, preferably supporting legal professionals or trade mark attorneys.
• Previous experience working with intellectual property is essential, particularly with trade marks and optionally with patents and design registrations
• Excellent organisational skills
• Quick, smart and enthusiastic learner
• Excellent grammar and communication skills
• Any experience using Xero and IP Australia, IPONZ and WIPO IP Office interfaces would be viewed favourably.
• Must have the right to work in Australia

Responsibilities

• Maintaining and updating an IP database
• Assisting in managing and actioning case deadlines, including preparing draft correspondence from templates
• Preparing and filing trade mark applications at IP Australia, IPONZ and WIPO
• Preparing trade mark filing instructions for sending to overseas clients
• Managing renewals including engaging with renewal service provider, our clients and IP offices
• Invoices and managing client finance accounts
• Answering and directing client calls and responding to client email correspondence
• Devising and implementing improvements to systems and procedures, and general workflow efficiency.

Skills

Personal Assistant experience

IP knowledge

Excellent grammar and communication

Organisational skills

Learning agility

Tools

IP Australia interfaces

Job description

seek.com.au is seeking an IP Administrator to support trade mark activities with potential patent tasks. Based in Melbourne or Sydney, the role offers hybrid working arrangements with at least two days in the office each week.

You will manage deadlines, file trade marks internationally, and assist with client communications. The ideal candidate has 5+ years as a personal assistant, IP familiarity (trade marks preferred, patents a bonus), strong organisation, and exceptional communication.