IP Administrator

seek.com.au; Melbourne; Hybrid; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangements

Paid parental leave

Work-life balance

Job summary

seek.com.au is seeking an IP Administrator to support trade mark activities with potential patent tasks. Based in Melbourne or Sydney, the role offers hybrid working arrangements with at least two days in the office each week.

You will manage deadlines, file trade marks internationally, and assist with client communications. The ideal candidate has 5+ years as a personal assistant, IP familiarity (trade marks preferred, patents a bonus), strong organisation, and exceptional communication.

Qualifications

• More than five years' experience as a Personal Assistant, preferably supporting legal professionals or trade mark attorneys.
• Previous experience working with intellectual property is essential, particularly with trade marks and optionally with patents and design registrations
• Excellent organisational skills
• Quick, smart and enthusiastic learner
• Excellent grammar and communication skills
• Any experience using Xero and IP Australia, IPONZ and WIPO IP Office interfaces would be viewed favourably.
• Must have the right to work in Australia

Responsibilities

• Maintaining and updating an IP database
• Assisting in managing and actioning case deadlines, including preparing draft correspondence from templates
• Preparing and filing trade mark applications at IP Australia, IPONZ and WIPO
• Preparing trade mark filing instructions for sending to overseas clients
• Managing renewals including engaging with renewal service provider, our clients and IP offices
• Invoices and managing client finance accounts
• Answering and directing client calls and responding to client email correspondence
• Devising and implementing improvements to systems and procedures, and general workflow efficiency.

Skills

Personal Assistant experience

IP knowledge

Excellent grammar and communication

Organisational skills

Learning agility

Tools

IP Australia interfaces

Job description

A vibrant and progressive privately-owned firm that is based in Sydney and Melbourne is expanding it's trade mark practice. The firm has grown rapidly with a client base that includes sophisticated international and local clients.

The firm's partners are senior members of the patent and trade mark attorney profession. Their experience includes in-house positions and working closely with in-house corporate teams. We draw on this experience to help our clients leverage the commercial benefits of IP. Our clients rely on us for high-level input on strategy, filing and prosecution and on disputes.

Our attorneys regularly attend international conferences to grow our business. Due to the expansion of our international and local business, we are looking for enthusiastic team members to provide high-quality services to IP-savvy clients.

Our approach is personalised and agile. We work collaboratively in a supportive and inclusive culture. We listen and value our team’s ideas to implement change within our firm. This is an excellent opportunity to be part of the core fabric of our firm as we grow.

About the role

Join us as an IP Administrator providing trade mark support. The role includes the opportunity to provide patent support as well. Based in Melbourne or Sydney, this role offers the flexibility to work full-time or part-time and offers hybrid working arrangements with at least two days in the Melbourne or Sydney office each working week.

You will be self-motivated, proactive and have good problem-solving abilities. You will also be willing to take control of matters and to manage upwardly.

Key responsibilities

• Maintaining and updating an IP database
• Assisting in managing and actioning case deadlines, including preparing draft correspondence from templates
• Preparing and filing trade mark applications at IP Australia, IPONZ and WIPO
• Preparing trade mark filing instructions for sending to overseas clients
• Managing renewals including engaging with renewal service provider, our clients and IP offices
• Invoices and managing client finance accounts
• Answering and directing client calls and responding to client email correspondence
• Devising and implementing improvements to systems and procedures, and general workflow efficiency.

What we're looking for

• More than five years' experience as a Personal Assistant, preferably supporting legal professionals or trade mark attorneys.
• Previous experience working with intellectual property is essential, particularly with trade marks and optionally with patents and design registrations
• Excellent organisational skills
• Quick, smart and enthusiastic learner
• Excellent grammar and communication skills
• Any experience using Xero and IP Australia, IPONZ and WIPO IP Office interfaces would be viewed favourably.
• Must have the right to work in Australia

We recognise that culture in a workplace is an important reason for people selecting to come, stay and contribute to the success of our firm. As an inclusive and diverse workplace, we welcome applications for this role from people of all genders, disabilities, cultures, age and sexual orientation.

We strongly believe in work/life balance and flexible working arrangements.

• Providing paid parental leave
• Providing hybrid work arrangements