Legal Admin Assistant

NJM & Associates Pty Ltd; Melbourne; On-site; AUD 50,000 - 53,000; Part time

Benefits offered by this job

Parking

Job summary

NJM & Associates Pty Ltd, an Intellectual Property firm in Melbourne's Eastern Suburbs, is seeking a part-time Legal Administration Assistant to support deadlines, document prep, and client communications. 15–20 hours weekly with flexibility to spread hours across five days.

Candidates should have completed VCE or equivalent; law students in early years are preferred. Parking is provided, and a pro‑rata remuneration package is offered consistent with experience.

Qualifications

• VCE (or equivalent) completed or in progress
• First/second year law student preferred
• Proactive, detail‑oriented with good time management

Responsibilities

• Recording and monitoring deadlines
• Electronic document preparation per guidance
• Communicating with local and overseas clients
• Diary and calendar management for matters
• Co‑ordinating tasks to meet deadlines
• Transcription of digital dictation
• Amending electronic documents after review
• Attending meetings and recording minutes
• Distribution of email/postal mail
• Entering time charges and disbursements in the record keeping system

Job description

Part time Legal Administration Assistant - Intellectual Property Firm – Melbourne – Eastern Suburbs

BACKGROUND

We are an Intellectual Property firm providing legal advice and services to our clients with respect to patents, trademarks and designs. We are located in the Eastern suburbs of Melbourne and require an additional part-time / casual team member to assist with the tasks detailed below.

We provide flexible working hours and parking and are offering a pro‑ra remuneration package in the vicinity of $49,500 to $53,000 p.a. depending upon the skill and experience of the candidate.

Candidates must have completed VCE (or equivalent) and are preferably engaged in legal studies since the position is particularly suited to law students yet to complete their studies and preferably in their first or second year. The position offers hours of approximately 15 to 20 hours per week with a preference for successful candidates to complete their hours across five days each week. Total weekly hours may be increased during non‑academic periods and reduced during the academic year to suit study schedules.

THE POSITION INVOLVES

• Recording and monitoring deadlines
• Electronic document preparation in accordance with guidance
• Communicating with local and overseas clients and representatives
• Diary and calendar management for matters
• Co‑ordinating tasks to timely fulfil requirements
• Transcription of digital dictation
• Amending electronic documents subsequent to review
• Attending meetings and recording minutes
• Distribution of email / postal mail
• Entering time charges and disbursements in electronic record keeping system

THE FOLLOWING SKILLS AND CHARACTERISTICS ARE REQUIRED / PREFERABLE

• A proactively positive and helpful attitude
• Ability to work within a team or independently
• Experience with Microsoft Office Suite with Outlook
• Experience operating diary Management software
• A natural attention to detail and ability to work under pressure within time constraints