Trade Marks Paralegal

Mallesons; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

We are Mallesons in Sydney, seeking a full-time Trade Marks Paralegal to help manage global and domestic portfolios, filing with IP Australia and IPONZ, and to support lawyers across a broad mix of IP matters. You will work in a client‑facing capacity and own tasks from filing to renewal.

You will liaise with clients and foreign agents, maintain records in WebTMS, assist with due diligence, and contribute to both billable and fixed‑fee engagements within a collaborative IP team environment.

Qualifications

• Previous experience in a trade mark paralegal, trade mark administrator or similar IP role.
• Strong knowledge of trade mark prosecution processes and IP Australia requirements.
• Experience using WebTMS (or similar IP management system).
• Trade mark clearance and searching capability.
• Excellent communication skills and confidence liaising directly with clients.
• Strong organisational skills, attention to detail and the ability to manage deadlines.

Responsibilities

• Managing end‑to‑end trade mark prosecution tasks, including filing, renewals and portfolio maintenance.
• Preparing and filing new trade mark applications with IP Australia and IPONZ.
• Monitoring and managing all relevant deadlines.
• Entering and maintaining records in WebTMS and other databases.
• Preparing documentation such as renewal notices, powers of attorney, assignments and filings.
• Conducting intellectual property searches for due diligence and trade mark clearance.
• Liaising directly with clients and foreign agents to take instructions, provide updates and report on filings.
• Supporting lawyers with administrative and data‑heavy tasks, including litigation and disputes work during peak periods.
• Working on both billable and fixed‑fee matters.
• Contributing to a busy, friendly team environment with exposure to a wide variety of IP matters.

Skills

Trade mark paralegal experience

WebTMS experience

IP portfolio management

Client communication

Deadline management

Tools

WebTMS

Job description

• Become a part of a high‑performing national IP team as a Trade Marks Paralegal
• Manage trade mark filings, renewals and portfolio maintenance, including preparing and lodging new applications with IP Australia and IPONZ
• Client‑facing role with genuine ownership, development and long‑term career pathways

About the role

We're looking for a full‑time Trade Marks Paralegal to join our high‑performing Intellectual Property team in Sydney, assisting with the management of global and domestic trade mark portfolios across some of Australia and the world's most iconic brands and companies. You'll become a part of a collaborative team led by Partners, Cate Nagy and Maggie Chan.

Key responsibilities

You will play a key role, working alongside lawyers and specialist trade mark paralegals across a wide range of client work, including:

• Managing end‑to‑end trade mark prosecution tasks, including filing, renewals and portfolio maintenance
• Preparing and filing new trade mark applications with IP Australia and IPONZ
• Monitoring and managing all relevant deadlines
• Entering and maintaining records in WebTMS and other databases
• Preparing documentation such as renewal notices, powers of attorney, assignments and filings
• Conducting intellectual property searches for due diligence and trade mark clearance
• Liaising directly with clients and foreign agents to take instructions, provide updates and report on filings
• Supporting lawyers with administrative and data‑heavy tasks, including litigation and disputes work during peak periods
• Working on both billable and fixed‑fee matters
• Contributing to a busy, friendly team environment with exposure to a wide variety of IP matters

This role is client‑facing and hands‑on - ideal for someone who enjoys responsibility, accuracy and building trusted relationships.

About You

We're looking for someone who brings:

• Previous experience in a trade mark paralegal, trade mark administrator or similar IP role
• Strong knowledge of trade mark prosecution processes and IP Australia requirements
• Experience using WebTMS (or similar IP management system)
• Trade mark clearance and searching capability
• Excellent communication skills and confidence liaising directly with clients
• Strong organisational skills, attention to detail and the ability to manage deadlines

Who are we?

We are Mallesons. The top‑tier independent firm from Australia, a full‑service firm trusted on the most complex and consequential matters across our region and around the world. We've been part of Australia's story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full‑service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It's a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people's different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

We have a range of inclusive hiring practices - if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email *******@mallesons.com

If you have any questions or need any further information, please don't hesitate to reach out to Sophie Larrett at 02 9296 3***.