IP Trade Marks Billing & Practice Assistant

Mallesons; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

Mallesons in Sydney seeks a detail‑oriented Practice Assistant to join our Intellectual Property team, supporting Partner Maggie Chan and the Trade Marks practice. The role emphasizes billing and financial administration alongside high‑quality legal support for a busy team.

You will manage billing processes, matter opening/closing, conflict checks, file admin, diary coordination, and client events. Collaboration with fee earners and Finance ensures accurate time recording, WIP management and

Qualifications

• Prior experience in a legal support role (Legal Assistant / Practice Assistant / Legal Secretary)
• Billing experience within a legal or Trade Marks environment (Elite preferred)
• Exceptional attention to detail and strong organisational skills
• Proactive approach and willingness to take ownership
• Strong communication skills and ability to build relationships
• Commitment to delivering outstanding client service
• Willingness to learn and develop across practice support responsibilities

Responsibilities

• Managing billing processes across a portfolio of Trade Marks clients
• Opening and closing matters and completing general file administration
• Assisting with conflict checks, AML requirements and matter engagement documentation
• Processing overseas disbursements and supporting financial administration activities
• Liaising with fee earners and Finance on time recording, WIP management and billing
• Managing inboxes, filing, and keeping team administration organised
• Coordinating meetings, travel and diary commitments
• Assisting with client seminars and team events
• Providing general practice support to Partners and the wider Trade Marks team

Tools

Elite

Job description

Mallesons in Sydney seeks a detail‑oriented Practice Assistant to join our Intellectual Property team, supporting Partner Maggie Chan and the Trade Marks practice. The role emphasizes billing and financial administration alongside high‑quality legal support for a busy team.

You will manage billing processes, matter opening/closing, conflict checks, file admin, diary coordination, and client events. Collaboration with fee earners and Finance ensures accurate time recording, WIP management and