Practice Assistant

Mallesons; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Wellbeing initiatives

Career development support

Job summary

Mallesons in Melbourne is seeking a motivated Practice Assistant for their Employee, Relations & Safety team. This full-time, permanent role requires the ideal candidate to manage schedules, organise travel, oversee billing, and support administrative tasks.

Applicants should have at least 3 years of legal support experience and strong interpersonal skills. The company offers a supportive environment with a focus on teamwork and initiative, alongside a suite of wellbeing benefits.

Qualifications

• Minimum of 3 years in a legal support role.
• Sound knowledge of the monthly billing process in a legal environment.
• Ability to analyze, problem solve, and apply appropriate judgment.

Responsibilities

• Managing diaries and coordinating meetings.
• Organising travel arrangements.
• Overseeing billing processes, expenses, and reporting.
• Maintaining client and contact lists.
• File opening/closing and maintaining records.
• Assisting with administrative tasks.

Skills

Legal support experience

Billing processes knowledge

Advanced Outlook

Advanced Word

Advanced Excel

Advanced PowerPoint

Interpersonal skills

Job description

Practice Assistant - Employee, Relations & Safety (ERS)

• Be the go‑to person for scheduling, travel planning and day‑to‑day team requirements
• Join a supportive national team that values teamwork, reliability and initiative
• Ideal for someone who takes pride in process, efficiency and keeping the team one step ahead

About the role

We're looking for a motivated and detail‑oriented Practice Assistant to join our Melbourne Employee, Relations & Safety (ERS) team, providing dedicated support to Partner John Tuck and his friendly team and the broader ERS team in Melbourne and nationally. You'll play a key part in ensuring the smooth day‑to‑day running of the practice, working in a supportive environment that values initiative, teamwork and proactive thinking. This role is available on a full‑time, permanent basis.

Key responsibilities

• Managing diaries and coordinating internal and external meetings
• Organising domestic and international travel arrangements
• Overseeing billing processes, expenses and related reporting
• Maintaining accurate and up‑to‑date client and contact lists
• File opening/closing, archiving, and maintaining electronic and physical records
• Assisting with a wide range of administrative tasks to support day‑to‑day operations

About You

• Minimum of 3 years in a legal support role (such as Legal Assistant, Practice Assistant, Legal Executive or Legal Secretary)
• Sound knowledge of the monthly billing process in a legal environment – experience with Elite highly regarded
• Advanced knowledge of Outlook, Word, Excel and PowerPoint
• Ability to analyse, problem solve and apply appropriate use of judgement
• Ability to communicate clearly and concisely, choosing an appropriate style for their audience
• Well‑developed interpersonal skills

Benefits

Access to a suite of wellbeing initiatives, benefits, policies and processes that will support you to achieve your career goals.

Equal Opportunity Statement

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people's different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.