Practice Assistant (Legal Assistant)

Mallesons; Brisbane; Presencial; AUD 65 000 - 85 000; Tempo integral

Resumo da oferta

Mallesons in Brisbane is seeking an experienced Practice Assistant to join the Employee Relations & Safety (ERS) team. You will support Partners Kirsty Faichen and Anthony Longland with a range of legal and administrative tasks in a busy law firm environment.

The successful candidate will manage matter files, diaries and billing, coordinate travel, handle confidential information with discretion and help coordinate events.

Qualificações

• 5+ years in a legal support role (Legal Assistant, Practice Assistant, Legal Secretary or Legal Executive).
• Experience billing within a legal environment, with exposure to Elite is highly regarded.
• Typing at least 70 words per minute with accuracy.
• Advanced proficiency in Outlook, Word, Excel and PowerPoint.
• Strong problem-solving, organisational and communication skills.

Responsabilidades

• Matter management including file opening/closing, archiving and electronic filing.
• Managing complex diaries and coordinating meetings.
• Preparing, managing billing, expenses and reporting requirements.
• Arranging domestic and international travel.
• Handle confidential information with discretion.
• Coordinate team, client and business development events.
• Build and maintain relationships with clients and internal stakeholders.
• Support Brisbane Practice Assistant team during peak workloads and leave periods.
• Provide general administrative support as required.

Conhecimentos

Legal support experience

Billing in legal environment

Typing 70+ wpm

MS Office (Outlook, Word, Excel, Power

Ferramentas

Elite

Outlook

Word

Excel

PowerPoint

Descrição da oferta de emprego

Practice Assistant - Employee Relations & Safety (ERS)

• Join a high-performing Employee Relations & Safety team in a full-time, permanent role
• Take ownership of a broad range of legal support responsibilities, using your initiative, organisational skills and attention to detail to keep the practice running smoothly
• We welcome people from diverse backgrounds and are committed to fostering an inclusive and supportive workplace

About the role

We are seeking an experienced and proactive Practice Assistant to join our Employee Relations & Safety (ERS) team in Brisbane, supporting Partners Kirsty Faichen and Anthony Longland, along with their collaborative and friendly team.

This is an excellent opportunity for a highly organised professional who enjoys building strong relationships, managing competing priorities and delivering high-quality support in a busy legal environment.

The key responsibilities for this role include but are not limited to:

• Matter management, including file opening and closing, archiving and electronic filing
• Managing complex diaries and coordinating internal and external meetings
• Preparing and managing billing, expenses and reporting requirements
• Arranging domestic and international travel
• Handle confidential information and matters with a high level of discretion
• Coordinating team, client and business development events
• Building and maintaining strong relationships with clients and internal stakeholders
• Collaborating with the broader Brisbane Practice Assistant team to ensure seamless support during periods of annual leave, personal leave and peak workloads
• Providing general administrative support to the team as required

This role is well suited to an experienced Practice Assistant who thrives in a high-volume environment, enjoys supporting busy senior stakeholders, and can effectively balance competing priorities while delivering exceptional service.

About You

• At least 5 years' experience in a legal support role, such as a Legal Assistant, Practice Assistant, Legal Secretary or Legal Executive
• Strong billing experience within a legal environment, with exposure to Elite highly regarded
• Accurate typing skills of 70+ wpm
• Advanced proficiency across Outlook, Word, Excel and PowerPoint
• Strong problem-solving skills and the ability to exercise sound judgement
• Strong organisational skills and the ability to remain calm, responsive and solutions-focused in a busy environment
• Excellent written and verbal communication skills, with the ability to adapt your style to different audiences
• Well-developed interpersonal skills and a collaborative approach
• A proactive mindset with the ability to anticipate needs and manage competing priorities

Who are we?

We are Mallesons. The top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We've been part of Australia's story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It's a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people's different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.