IP Litigation Executive Assistant — Legal Admin Powerhouse

Gilbert + Tobin Lawyers; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Parental leave (up to 26 weeks)

Annual leave

Gym membership

End-of-trip facilities

Retail discounts

Social events

Job summary

Gilbert + Tobin in Sydney invites an experienced Executive Assistant to join the IP group on a permanent basis, supporting one partner and a team of lawyers in IP Litigation.

The role covers diary management, billing, court filings, document control, client liaison, travel coordination, and ad hoc support in a collaborative, high-performing environment.

Gilbert + Tobin offers market remuneration and benefits including substantial parental leave, annual leave, gym membership, and more.

Qualifications

• Two or more years’ experience as a Legal Secretary or Executive Assistant, ideally within litigation and/or IP.
• Excellent attention to detail and a strong focus on quality.
• Strong organisational skills and ability to meet strict deadlines.
• Excellent communication and interpersonal skills.
• A proactive, energetic and self-motivated approach.

Responsibilities

• Diary and inbox management
• Monthly billing, accounts reporting and financial management
• Assisting with court processes and filings
• Document and file management across multiple matters
• Liaising with clients, government bodies and external stakeholders
• Managing e-filing and other regulatory processes
• Coordinating travel, including flights and accommodation
• Providing general administrative and ad hoc support as required.

Skills

Legal secretary experience

Diary management

Communication skills

Organisation

Proactive attitude

Education

Secretarial/EA qualification

Tools

MS Office

Legal document management

Job description

Gilbert + Tobin in Sydney invites an experienced Executive Assistant to join the IP group on a permanent basis, supporting one partner and a team of lawyers in IP Litigation.

The role covers diary management, billing, court filings, document control, client liaison, travel coordination, and ad hoc support in a collaborative, high-performing environment.

Gilbert + Tobin offers market remuneration and benefits including substantial parental leave, annual leave, gym membership, and more.