Industry & Community Administrator

Chisholm Institute of TAFE; Greater Dandenong; Hybrid; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Inclusive work culture

Professional development

Networking opportunities

State-of-the-art facilities

Free on-site parking

Employee Assistance Program

Job summary

Chisholm Institute of TAFE – Dandenong VIC is seeking an experienced Administrator for the Industry & Community Engagement team. You will provide senior administrative support to the Manager and staff, coordinate meetings, and manage records with a focus on efficiency and compliance.

This partly remote capable role requires strong organisational skills, attention to detail, and the ability to streamline processes within a diverse education environment.

Qualifications

• Relevant qualifications in Business Administration or related disciplines or extensive years of experience in a similar role.
• Experience providing high level administrative support to managers and teams.
• Ability to streamline administrative processes and systems.

Responsibilities

• Provide multi-faceted senior administrative support to the Manager of the Industry and Community Engagement Team and the wider Commercial Team.
• Coordinate meeting support including room booking, minutes, agendas and document dissemination.
• Maintain centralised electronic filing system for records and ensure accessibility of information.
• Support procurement and reconciliation finance processes including invoicing and purchase orders.
• Collaborate with external agencies to keep policies and procedures up to date and compliant.

Skills

Senior Admin Support

Meeting Coordination

Procurement & Invoicing

Education

Business Administration qualifications

Tools

Finance QMS

Job description

Chisholm Institute of TAFE – Dandenong VIC

Chisholm is seeking an experienced Administrator for our Industry & Community Engagement team.

BELONGING & INCLUSION

Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm’s culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.

ABOUT THE ROLE

As an Administrator, (Industry & Community Engagement) your key responsibilities include:

• Provide multi-faceted senior administrative support to the Manager of the Industry and Community Engagement Team and relevant staff of the wider Commercial Team and ensure the effective and efficient management of administrative processes.
• Provide high level administrative support to the Manager of the Industry and Community Engagement across a breadth of programs and support projects as directed.
• Coordinate meeting support including room booking, preparation, minutes, agendas and document dissemination.
• Maintain centralised electronic filing system for records in the area, including manual records, to ensure accessibility and reliability of business information
• Continuously improve administration processes and systems to ensure they meet requirements, standards, changes and growth demands
• Provide support in the use of procurement and reconciliation finance systems including invoicing and purchase orders in line with Finance QMS policies.
• Collaborate and liaise with external agencies to implement controls for the Institute plans and registers to identify changes that will affect the Institute and ensure related policies and procedures are updated to remain compliant.

This position is assessed as partly remote capable and if this position is approved for flexible work arrangements Chisholm’s retains the right to recall to campus in the event of incidents and events that require on campus attendance

ABOUT YOU

You are a highly motivated individual with proven experience in providing high level administrative support in a complex and demanding working environment.

Qualifications required for the role:

• Relevant qualifications in Business Administration or related disciplines or extensive years of experience in a similar role

ABOUT US

Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne’s southeast and online. We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.

We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.

WHAT WE OFFER

• An Inclusive work culture - Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education.
• Professional Development - continue to grow your career
• Networking Opportunities with Industry Partners
• State of the art facilities on our campuses
• Free on-site parking as well as locations close to public transport
• Free Employee Assistance Program - get the support you want. Its confidential.

Applications for this position close at 9am Thursday 12 November 2026.

Chisholm Institute reserves the right to withdraw an advertised position at any stage.