Hybrid Part-Time Accounts & Office Coordinator

MAYDAY Recruitment Group; Sydney; Hybrid; AUD 75,000 - 80,000; Part time

Benefits offered by this job

Permanent part-time (3 days/week)

Hybrid work arrangement

Annual bonus opportunity

Annual salary reviews

Global organisation with collaborative

Broad role across finance & admin

Work with senior leadership

Supportive team environment

Process improvements

Job summary

MAYDAY Recruitment Group is partnering with a globally recognised research and consulting organisation to recruit an Accounts & Office Assistant on a permanent part-time basis in Sydney.

This role supports both the finance function and day-to-day office operations, reporting to the Head of Finance, and offers hybrid work, a collaborative culture and opportunities to contribute to process improvements across the business.

Qualifications

• 3+ years' experience in Accounts Payable or Finance Assistant roles.
• Strong end-to-end AP experience and reconciling responsibilities.
• Proficient in Excel with Pivot Tables.
• Excellent attention to detail and accuracy.
• Confident communicating with stakeholders and following up actions.
• Capable of balancing finance and office administration duties.
• Process improvement mindset and proactive approach.
• Excellent communication and organisational skills.
• Full Australian working rights.

Responsibilities

• Manage end-to-end Accounts Payable processing, including invoices, expenses and payment runs.
• Perform supplier reconciliations and maintain accurate records.
• Complete bank and credit card reconciliations.
• Assist with month-end activities and fixed asset maintenance.
• Provide support across Accounts Receivable when required.
• Follow up outstanding timesheets and approvals across the business.
• Coordinate office administration, supplies and building management requirements.
• Manage access cards, onboarding administration and general office support.
• Liaise with stakeholders across local and international teams.
• Identify and support process improvement initiatives.

Skills

Accounts Payable

End-to-end AP

Attention to detail

Stakeholder communication

Independent work

Organisational skills

Tools

Excel

Pivot Tables

Job description

MAYDAY Recruitment Group is partnering with a globally recognised research and consulting organisation to recruit an Accounts & Office Assistant on a permanent part-time basis in Sydney.

This role supports both the finance function and day-to-day office operations, reporting to the Head of Finance, and offers hybrid work, a collaborative culture and opportunities to contribute to process improvements across the business.