Accounts & Office Assistant

MAYDAY Recruitment Group; Sydney; Hybrid; AUD 75,000 - 80,000; Part time

Benefits offered by this job

Permanent part-time (3 days/week)

Hybrid work arrangement

Annual bonus opportunity

Annual salary reviews

Global organisation with collaborative

Broad role across finance & admin

Work with senior leadership

Supportive team environment

Process improvements

Job summary

MAYDAY Recruitment Group is partnering with a globally recognised research and consulting organisation to recruit an Accounts & Office Assistant on a permanent part-time basis in Sydney.

This role supports both the finance function and day-to-day office operations, reporting to the Head of Finance, and offers hybrid work, a collaborative culture and opportunities to contribute to process improvements across the business.

Qualifications

• 3+ years' experience in Accounts Payable or Finance Assistant roles.
• Strong end-to-end AP experience and reconciling responsibilities.
• Proficient in Excel with Pivot Tables.
• Excellent attention to detail and accuracy.
• Confident communicating with stakeholders and following up actions.
• Capable of balancing finance and office administration duties.
• Process improvement mindset and proactive approach.
• Excellent communication and organisational skills.
• Full Australian working rights.

Responsibilities

• Manage end-to-end Accounts Payable processing, including invoices, expenses and payment runs.
• Perform supplier reconciliations and maintain accurate records.
• Complete bank and credit card reconciliations.
• Assist with month-end activities and fixed asset maintenance.
• Provide support across Accounts Receivable when required.
• Follow up outstanding timesheets and approvals across the business.
• Coordinate office administration, supplies and building management requirements.
• Manage access cards, onboarding administration and general office support.
• Liaise with stakeholders across local and international teams.
• Identify and support process improvement initiatives.

Skills

Accounts Payable

End-to-end AP

Attention to detail

Stakeholder communication

Independent work

Organisational skills

Tools

Excel

Pivot Tables

Job description

MAYDAY Recruitment is excited to partner with a globally recognised research and consulting organisation to recruit an Accounts & Office Assistant on a permanent part-time basis. With a strong international presence and a growing Australian operation, this organisation offers a collaborative and professional environment where employees are given autonomy, variety and the opportunity to make a genuine impact. Following continued business growth, they are seeking an experienced finance professional to support both the finance function and day-to-day office operations.
Reporting to the Head of Finance, this is a varied position combining Accounts Payable, finance administration and office coordination responsibilities. Perfect for someone who enjoys a broad role and thrives in a collaborative, hands-on environment.

What's in it for you?

• Permanent part-time opportunity (3 days per week)
• Hybrid working arrangement
• $75,000-$80,000 + Super FTE ($45,000-$48,000 + Super pro rata)
• Annual bonus opportunity
• Additional annual leave benefits
• Annual salary reviews
• Global organisation with a collaborative culture
• Broad role spanning finance and office operations
• Work closely with senior leadership and key stakeholders
• Supportive and stable team environment
• Opportunity to contribute to process improvements and business growth

Main responsibilities include:

• Manage end-to-end Accounts Payable processing, including invoices, expenses and payment runs
• Perform supplier reconciliations and maintain accurate records
• Complete bank and credit card reconciliations
• Assist with month-end activities and fixed asset maintenance
• Provide support across Accounts Receivable when required
• Follow up outstanding timesheets and approvals across the business
• Coordinate office administration, supplies and building management requirements
• Manage access cards, onboarding administration and general office support
• Liaise with stakeholders across local and international teams
• Identify and support process improvement initiatives

The ideal candidate:

• 3+ years' experience in an Accounts Payable, Accounts Officer or Finance Assistant position
• Strong end-to-end Accounts Payable experience
• Exposure to reconciliations, month-end processes and broader finance support
• Intermediate Excel skills, including Pivot Tables
• Strong attention to detail and accuracy
• Confident communicating with stakeholders and following up outstanding actions
• Self-motivated with the ability to work independently
• Comfortable balancing finance and office administration responsibilities
• Process improvement mindset and proactive approach
• Excellent communication and organisational skills
• Full Australian working rights

If you're looking for a flexible part-time opportunity within a growing global organisation where you can utilise your Accounts Payable expertise while enjoying a varied and autonomous role, we'd love to hear from you.