Hybrid Executive Assistant to CEO & CFO

CW Retail Services Pty Ltd; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible work from home 1 day per week

Salary reviews based on performance

Paid parental leave

Job summary

Sigma Healthcare is seeking an experienced Executive Assistant to support the CEO and CFO, based at the Preston Support Office in Melbourne. You will manage calendars, travel, and all executive communications, while coordinating with the Executive Leadership Team and Board with discretion and high organisational standards.

The role requires advanced MS Office skills, superb written and verbal communication, and the ability to produce polished reports and presentations under pressure.

Qualifications

• Significant Executive Assistant experience supporting senior executives within a listed business.
• Advanced proficiency in MS Word, Excel, PowerPoint and SharePoint.
• Strong written and verbal communication skills with meticulous attention to detail.
• Ability to research, analyse and present information in polished reports and presentations.
• Excellent planning and time management skills, including under pressure.
• Sound judgement, initiative and confidentiality.
• A qualification in Administration or Business is preferred; a current driver’s licence is required.

Responsibilities

• Manage complex diaries, inboxes and meeting requests, prioritising commitments for executives.
• Organise travel, appointments and events with accurate scheduling.
• Prepare and proofread high-quality presentations and reports.
• Coordinate communications for executives, screening enquiries as needed.
• Research and assemble briefing information, agendas and supporting materials.
• Plan regular and ad hoc events including venue sourcing and costings.
• Coordinate procurement and expense management activities.
• Build relationships with the Board and leadership team while maintaining confidentiality.

Skills

Executive support experience

Relationship building

MS Word

MS Excel

PowerPoint

SharePoint

Written and verbal communication

Planning and time management

Discretion and confidentiality

Education

Administration or Business qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Sigma Healthcare is seeking an experienced Executive Assistant to support the CEO and CFO, based at the Preston Support Office in Melbourne. You will manage calendars, travel, and all executive communications, while coordinating with the Executive Leadership Team and Board with discretion and high organisational standards.

The role requires advanced MS Office skills, superb written and verbal communication, and the ability to produce polished reports and presentations under pressure.