Hybrid Events Operations Coordinator (Not-for-Profit)

Hugo Personnel Pty; Melbourne; Hybrid; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Work from home flexibility

CBD location with public transport

Mentorship and professional growth

Job summary

Hugo Personnel Pty is seeking an Events Coordinator/Event Administrator for a not-for-profit organisation in Melbourne. You will coordinate local, state and interstate events, manage records, and liaise with volunteers and stakeholders across a hybrid work setup, with three days in the office and two days from home.

You will work closely with the Head of Event Operations to ensure events align with strategy, budget and timelines, while delivering exceptional participant experiences and building

Qualifications

• Demonstrated experience in an Events Operations Coordinator/Event Administrator position.
• Strong stakeholder engagement and communication skills.
• Proven project management and administrative capabilities.
• Experience with event management or project management systems.
• Excellent organisation, time management and deadline discipline.

Responsibilities

• Coordinate local, state and interstate events and programs.
• Maintain accurate event, volunteer and participant records in event management systems.
• Manage volunteer and participant engagement, communication and compliance requirements.
• Act as a primary point of contact for volunteers and key event stakeholders.
• Support volunteer and participant logistics, including uniforms, travel, accommodation and on-site requirements.
• Liaise with venues, suppliers, contractors and key stakeholders to ensure successful program delivery.
• Obtain quotes and assist with financial administration to ensure accurate reporting of event expenses.
• Provide on-site operational support during events, ensuring volunteers are fully briefed.
• Complete a high volume of administration, including database management and the ongoing maintenance of procedures, templates and operational documentation.

Skills

Events coordination

Stakeholder engagement

Project management

Administrative skills

Event management systems

Database management

Budgeting

Time management

Tools

Event management software

Job description

Hugo Personnel Pty is seeking an Events Coordinator/Event Administrator for a not-for-profit organisation in Melbourne. You will coordinate local, state and interstate events, manage records, and liaise with volunteers and stakeholders across a hybrid work setup, with three days in the office and two days from home.

You will work closely with the Head of Event Operations to ensure events align with strategy, budget and timelines, while delivering exceptional participant experiences and building