HR Systems & Data Coordinator – Process Improvement

Parliament of Victoria; City of Melbourne; Hybrid; AUD 101,000 - 114,000; Full time

Job summary

Parliament of Victoria in East Melbourne seeks a Senior People & Capability Coordinator to support HR systems, data accuracy and process improvements. The role reports to the Manager, Human Resources and works across HR systems, recruitment, contracts and P&C projects.

You will manage employee records, generate reports, and drive vendor relationships while contributing to cross-functional HR initiatives in a hybrid (3 days in office, 2 from home) environment.

Qualifications

• Experience in HR, administration or a similar role.
• Experience using HR systems, databases and digital platforms.
• Strong skills in preparing and analysing data and reports.
• Excellent attention to detail and the ability to manage accurate records.
• Strong organisational and project coordination skills.
• Strong communication and stakeholder management skills.
• A continuous improvement mindset to learn and adapt.

Responsibilities

• Manage and maintain HR systems, SharePoint, employee records and people data, ensuring information is accurate, current and accessible.
• Prepare, analyse and report on people data to support reporting, audits and informed decision-making.
• Administer HR activities across the employee lifecycle, including recruitment and onboarding, and coordinate key P&C compliance activities.
• Prepare employment contracts, letters, correspondence, reports and other P&C documentation.
• Manage P&C vendor relationships, including contracts, renewals, invoices and service arrangements.
• Support P&C projects from research and planning through to implementation.
• Identify opportunities to improve HR processes, systems and ways of working, and help turn ideas into practical improvements.
• Respond to employee and stakeholder enquiries, providing accurate and responsive support.

Skills

HR systems

Data reporting

Stakeholder management

Project coordination

Attention to detail

Communication

Tools

SharePoint

Power BI

Excel

Job description

Parliament of Victoria in East Melbourne seeks a Senior People & Capability Coordinator to support HR systems, data accuracy and process improvements. The role reports to the Manager, Human Resources and works across HR systems, recruitment, contracts and P&C projects.

You will manage employee records, generate reports, and drive vendor relationships while contributing to cross-functional HR initiatives in a hybrid (3 days in office, 2 from home) environment.