Senior People & Capability Coordinator

Parliament of Victoria; Melbourne; On-site; AUD 101,000 - 114,000; Full time

Job summary

Parliament of Victoria in East Melbourne seeks a Senior People & Capability Coordinator to support HR systems, data accuracy and process improvements. The role reports to the Manager, Human Resources and works across HR systems, recruitment, contracts and P&C projects.

You will manage employee records, generate reports, and drive vendor relationships while contributing to cross-functional HR initiatives in a hybrid (3 days in office, 2 from home) environment.

Qualifications

• Experience in HR, administration or a similar role.
• Experience using HR systems, databases and digital platforms.
• Strong skills in preparing and analysing data and reports.
• Excellent attention to detail and the ability to manage accurate records.
• Strong organisational and project coordination skills.
• Strong communication and stakeholder management skills.
• A continuous improvement mindset to learn and adapt.

Responsibilities

• Manage and maintain HR systems, SharePoint, employee records and people data, ensuring information is accurate, current and accessible.
• Prepare, analyse and report on people data to support reporting, audits and informed decision-making.
• Administer HR activities across the employee lifecycle, including recruitment and onboarding, and coordinate key P&C compliance activities.
• Prepare employment contracts, letters, correspondence, reports and other P&C documentation.
• Manage P&C vendor relationships, including contracts, renewals, invoices and service arrangements.
• Support P&C projects from research and planning through to implementation.
• Identify opportunities to improve HR processes, systems and ways of working, and help turn ideas into practical improvements.
• Respond to employee and stakeholder enquiries, providing accurate and responsive support.

Skills

HR systems

Data reporting

Stakeholder management

Project coordination

Attention to detail

Communication

Tools

SharePoint

Power BI

Excel

Job description

Parliament of Victoria – East Melbourne VIC

• Full-time, 15 months fixed-term opportunity (parental leave cover)
• Grade 4 classification ($100,894 to $114,476 base salary + 12% superannuation)
• Hybrid work (3 days in the office, 2 days from home)

How you'll make an impact

If you enjoy working with people, systems and data — and like finding better ways to do things — this could be the role for you.

As the Senior People & Capability Coordinator, you'll be at the heart of how our HR team operates, helping to keep our systems, data and processes running smoothly while contributing to projects and improvements that make a real difference.

Reporting to the Manager, Human Resources, you'll work across HR systems and reporting, employee administration, recruitment, vendor and contract management, and P&C projects. You'll have the opportunity to take ownership of your work and play a hands-on role in improving our HR systems, processes and ways of working.

In this role, you will:

• Manage and maintain HR systems, SharePoint, employee records and people data, ensuring information is accurate, current and accessible.
• Prepare, analyse and report on people data to support reporting, audits and informed decision-making.
• Administer HR activities across the employee lifecycle, including recruitment and onboarding, and coordinate key P&C compliance activities.
• Prepare employment contracts, letters, correspondence, reports and other P&C documentation.
• Manage P&C vendor relationships, including contracts, renewals, invoices and service arrangements.
• Support P&C projects from research and planning through to implementation.
• Identify opportunities to improve HR processes, systems and ways of working, and help turn ideas into practical improvements.
• Respond to employee and stakeholder enquiries, providing accurate and responsive support.

What you'll bring

You're organised, curious and proactive. You enjoy figuring out how things work, solving problems and finding ways to make things simpler and more effective. You're comfortable working across different priorities and take pride in getting the details right.

To succeed in this role, you will have:

• Experience in HR, administration or a similar role.
• Experience using HR systems, databases and digital platforms, with an interest in technology and systems.
• Strong skills in preparing and analysing data and reports, with experience using tools such as Excel or Power BI highly regarded.
• Excellent attention to detail and the ability to manage accurate records and documentation.
• Strong organisational and project coordination skills, with the ability to manage competing priorities.
• Strong communication and stakeholder management skills, including working with internal stakeholders and external vendors.
• A continuous improvement mindset, with the initiative and curiosity to learn.

This is a fantastic opportunity to join a highly collaborative and supportive team in a varied role where you'll work across HR systems, data, projects and process improvement, with plenty of opportunities to contribute and make an impact.

We offer a unique workplace that sits at the heart of Victorian democracy. You will work in a historic precinct with modern technology, contributing to an institution that values integrity, professional growth, and a supportive team culture.

Former Victorian Public Service employees who have accepted a Separation Package may apply for this role. Any re-employment restrictions that may apply within the Victorian Public Service do not prevent candidates from being considered for employment with the Department of Parliamentary Services.

A secondment from the Victorian Public Service may also be possible, subject to agreement between the two employers.

About the Department of Parliamentary Services

The Department of Parliamentary Services delivers impartial, professional, and innovative services to support Victoria's elected representatives, the democratic process and the Parliament as an institution.

Through our commitment to diversity and equality, we are actively engaged in promoting and maintaining a safe and inclusive work environment where all employees are respected, valued, and supported. We seek to recruit the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background.

Our team members are the key to our success and bring new and innovative responses to issues and challenges we face in our work in the delivery of quality services to support the work of the Parliament.

Accessibility

If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact Parliament's Recruitment Team via email***********@parliament.vic.gov.au.

Privacy Collection Notice

The Parliament of Victoria and the parliamentary departments are committed to protecting your privacy. Personal information is handled in accordance with thePrivacy and Data Protection Act 2014(Vic) (PDP Act) and other relevant legislation.

This privacy collection notice applies to our recruitment activities. It explains what information is collected when you apply for employment with a parliamentary department. It may be updated from time to time.

Child Safe Standards

The parliamentary departments are committed to upholding the Victorian Child Safe Standards and the protections afforded to children in theChild Wellbeing and Safety Act 2005. We are committed to the cultural safety of Aboriginal children, the cultural safety of children from culturally and/or linguistically diverse backgrounds, and to providing a safe environment for children with a disability.

Applications close onTuesday 20 October 2026, and applicants may be contacted before the advertisement closes, so we encourage you to submit your application as soon as possible.