HR Assistant for a Multi-Award winning Architecture practice

Bespoke Careers; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Bespoke Careers is seeking an HR Assistant to support the People & Culture Manager with day-to-day administration in a busy design practice in Sydney. The role focuses on coordination, administration and employee support, including handling contracts, records and HR documents.

Key duties include updating policies, maintaining handbooks, serving as a staff point of contact, handling confidential information, and supporting Employment Hero administration.

Qualifications

• 4+ years' experience in busy team assistant / office coordinator or people support roles.
• Experience handling confidential employee records and personal information.
• Strong document preparation and data management skills.
• Experience maintaining databases, records or business systems.
• Proven ability to coordinate multiple administrative tasks and meet deadlines.
• Experience acting as a first point of contact for staff and stakeholders.
• Experience supporting a manager or senior stakeholder with admin tasks.

Responsibilities

• Provide administrative support to the People & Culture Manager.
• Prepare employment contracts, letters and employee documentation.
• Maintain employee records and personnel files.
• Assist with policy and procedure updates.
• Help maintain employee handbooks and People & Culture resources.
• Be a friendly and approachable point of contact for staff.
• Listen to employee concerns and escalate issues to the People & Culture Manager.
• Assist with the administration of Employment Hero.
• Maintain accurate employee data and records.
• Support ongoing process and system improvements.
• Coordinate meetings and diaries when required.

Skills

Coordination

Document prep

Confidential data

Point of contact

Meeting scheduling

Employee records

Policy updates

Handbooks

Tools

Employment Hero

Job description

Our client is a well-established multidisciplinary design practice. Due to continued growth, they are seeking aHR Assistant to support their People & Culture Manager with the day-to-day administration of the People & Culture function.

This is a hands-on support role focused on coordination, administration and employee support.

Provide administrative support to the People & Culture Manager.

Prepare employment contracts, letters and employee documentation.

Maintain employee records and personnel files.

Assist with policy and procedure updates.

Help maintain employee handbooks and People & Culture resources.

Be a friendly and approachable point of contact for staff.

Listen to employee concerns and **escalate** issues to the People & Culture Manager.

Assist with the administration of Employment Hero.

Maintain accurate employee data and records.

Support ongoing process and system improvements.

Coordinate meetings and diaries when required.

Skills & Experience

• 4+ years' experience in a busyteam assistant, office coordinator or people support role is essential.
• Experience managing confidential and sensitive information, including employee records, contracts or personal information.
• Strong document preparation skills
• Experience maintaining databases, records or business systems is essential
• Proven ability to coordinate multiple administrative tasks and meet deadlines in a fast-paced environment.
• Experience acting as a first point of contact for staff, clients or internal stakeholders is essential.
• Experience supporting a manager or senior stakeholder with administrative tasks.

Personal Attributes

• Loyal, reliable and trustworthy.
• Discreet and professional.
• Comfortable working behind the scenes in a support role.
• Empathetic and a strong listener.

Equal Opportunities Employer.