Graduate Human Resources Administrator

Linc Scaffolding; Melbourne; Presencial; AUD 45.000 - 60.000; Jornada completa

Descripción de la vacante

Linc Scaffolding is seeking a Graduate Human Resources Administrator in Mount Waverley. This full-time, permanent role is designed for a recent graduate to launch a career in HR, acting as the operational backbone of our HR function with day-to-day administration and data integrity duties.

You will receive mentorship through third-party consultants and gain hands-on experience across multiple HR areas, with a clear path for professional growth as the company expands.

Formación

• Education: a Bachelor’s degree in HRM, Business Admin, Psychology, Law, or related discipline.
• Internships or admin experience is valued but not mandatory.
• Familiarity with HRIS or ATS is a plus.

Responsabilidades

• HR Administration & Systems Support: maintain HRIS data and respond to routine inquiries.
• Onboarding & Offboarding: coordinate end-to-end onboarding and exit processes.
• Recruitment & Talent Acquisition Support: post jobs and coordinate interviews.
• Payroll & Leave Liaison: assist with payroll variations and leave tracking.
• HR Projects & Culture Initiatives: support performance cycles and engagement activities.

Conocimientos

Communication

Attention to detail

Multitasking

Educación

Bachelor’s Degree in HRM/related discipline

Herramientas

Microsoft Office Suite

Descripción del empleo

Job Title: Graduate Human Resources Administrator
Location: Mount Waverley
Job Type: Full-time, Permanent
Reports To: Finance Manager

Job Purpose

We are seeking an enthusiastic, highly organised Graduate Human Resources Administrator to join our growing small business. This is an entry‑level position designed for a recent graduate looking to launch their career in HR. You will serve as the operational backbone of our HR function, managing day-to-day administrative tasks, maintaining data integrity, and supporting the complete employee lifecycle. This role offers mentorship through the utilisation of third party consultants, hands‑on experience across multiple HR functions, and a clear path for professional growth as we continue to grow.

Key Responsibilities

1. HR Administration & Systems Support

Maintain data integrity within the Human Resources Information System (HRIS) by accurately updating employee records, role changes, and personal details.

Manage the shared HR inbox, responding to routine inquiries regarding policies, leave, and benefits, or escalating complex issues.

Draft employment contracts, variation letters, and official company correspondence.

Assist with compliance auditing, tracking mandatory training, and managing digital employee files with strict confidentiality.

2. Onboarding & Offboarding Coordination

Coordinate the end‑to‑end onboarding process for new starters, including sending pre‑employment paperwork, setting up IT profiles, and scheduling orientation schedules.

Act as the primary point of contact for new hires during their first week.

Administer offboarding workflows, ensuring exit checklists are completed, systems access is revoked, and exit interviews are scheduled.

3. Recruitment & Talent Acquisition Support

Assist the internal recruitment team by posting jobs to external career portals and tracking applications.

Liaise with candidates to schedule phone screens, panel interviews, and coordinate feedback tracking.

Initiate pre‑employment screening, including reference checks and background verifications.

Facilitate offshore recruitment through engaging with our migration agency.

4. Payroll & Leave Liaison

Support payroll cycles by compiling monthly variations data, including unpaid leave, overtime, and structural changes.

Track and reconcile employee leave requests (sick leave, annual leave) within the system.

5. HR Projects & Culture Initiatives

Provide administrative and data support for annual performance review cycles and training calendars.

Help coordinate internal staff events, health and wellness initiatives, and engagement surveys.

Requirements & Qualifications

Education: A recent Bachelor’s Degree in Human Resources Management, Business Administration, Psychology, Law, or a related discipline.

Experience: Prior internships, clerkships, or customer‑facing admin experience is highly regarded but not strictly mandatory.

Tech Savvy: Strong proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with any HRIS or Applicant Tracking System (ATS) is a distinct advantage.

Confidentiality: Demonstrated ability to handle highly sensitive, confidential business data with complete discretion.

Skills: Exceptional written and verbal communication, acute attention to detail, and the ability to multitask effectively in a fast‑paced corporate environment.