HR Administrator

Civic Disability Services Limited; Sydney; Hybrid; AUD 30,000 - 38,000; Part time

Benefits offered by this job

Hybrid working

Not-for-profit salary packaging

Discounted private health insurance

Employee Assistance Program

Ongoing learning and development

Family-friendly culture

Job summary

Civic Disability Services Limited is seeking a part-time Human Resources Administrator to support the People & Experience function and ensure smooth HR processes. You will maintain employee records, coordinate onboarding, and handle HR correspondence with discretion.

The role reports to the Senior HR Advisor, focusing on an organised, collaborative approach within a values-led not-for-profit environment in Sydney. Hybrid working and opportunities for learning are highlighted.

Qualifications

• Experience in an administration role with a high level of accuracy and confidentiality.
• Strong written and verbal communication skills.
• Proficient with Microsoft Excel and HRIS/payroll systems preferred.

Responsibilities

• Maintain accurate employee records and HR systems
• Coordinate pre-employment checks, onboarding and inductions
• Prepare employment contracts, variations and HR correspondence
• Monitor compliance requirements, including probity checks and training
• Manage HR enquiries and support timely responses
• Process employee movements, promotions and exits
• Assist with HR reporting, audits and people initiatives
• Support performance review and employee engagement activities
• Liaise with internal teams regarding payroll setup and equipment for new starters

Skills

Excel

HRIS

Payroll systems

Communication

Organisational skills

Discretion

Tools

HRIS software

Payroll software

Job description

Join a collaborative team | 20 hours per week | Hybrid working

We're looking for an organised and people-focused Human Resources Administrator who wants to make a meaningful contribution within a values-led, not-for-profit organisation.

About the Opportunity

Reporting to the Senior Human Resources Advisor, you'll play a key role in delivering a positive employee experience across the full employment lifecycle. You'll provide high-quality administrative support across the People & Experience function, ensuring HR processes run smoothly and efficiently.

Key Responsibilities

• Maintain accurate employee records and HR systems
• Coordinate pre-employment checks, onboarding and inductions
• Prepare employment contracts, variations and HR correspondence
• Monitor compliance requirements, including probity checks and training
• Manage HR enquiries and support timely responses
• Process employee movements, promotions and exits
• Assist with HR reporting, audits and people initiatives
• Support performance review and employee engagement activities
• Liaise with internal teams regarding payroll setup and equipment for new starters

About You

You are an organised and dependable administrator who handles sensitive information with discretion. You communicate respectfully, build productive working relationships and take ownership of accurate, timely outcomes.

You'll Bring

• Experience in an administration role with a high level of accuracy and confidentiality
• Strong Microsoft Office skills, particularly Excel
• Experience with HRIS, payroll or rostering systems (desirable)
• Excellent written and verbal communication skills
• A collaborative and customer-focused approach
• Strong organisational skills and ability to manage competing priorities

Essential Criteria

• National Police Check
• Working With Children Check
• NDIS Worker Screening Check

About Civic

At Civic, our vision is Human Potential, Realised. We support people to achieve their goals, build independence and participate as valued members of their community.

When you join Civic, you'll be part of a supportive and inclusive culture that values growth, innovation and making a real difference.

Our people are at the forefront of what we do and as such, are provided access to continuous learning, are supported in working to their strengths and are encouraged to stretch and continue to develop in their careers.

Why Join Us?

• Hybrid and flexible working arrangements
• Not-for-profit salary packaging benefits
• Discounted private health insurance
• Employee Assistance Program
• Ongoing learning and development opportunities
• Supportive, family-friendly culture

Successful applicants are subject to ID, police and qualification checks and must also hold current Working with Children and NDIS Worker Screening Checks.