HR & Admin Officer

Care Assist Recruitment; North Sydney; On-site; AUD 39,000 - 50,000; Part time

Benefits offered by this job

Ongoing training

Supportive team

Flexible casual hours

Job summary

Care Assist Recruitment in North Sydney, NSW is seeking a dedicated Admin Officer to join our team. This casual position leads to permanent roles, offering flexibility while providing essential administrative support to our operations.

You will be the backbone of the office, handling communications, calendar management, invoicing, data entry, and documentation, while supporting multiple teams and delivering excellent service to clients.

Qualifications

• Experience supporting office operations and administration.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time-management abilities.

Responsibilities

• Manage correspondence, emails and calls professionally and promptly.
• Organise files, records and documentation systems.
• Schedule meetings and maintain team calendars.
• Process invoices and financial paperwork accurately.
• Support data entry and CRM/database management.
• Prepare reports and presentations.
• Assist with ordering office supplies and equipment.
• Provide reception duties and welcome visitors.
• Ensure compliance with office policies.

Skills

Organisational skills

Time management

Communication skills

Teamwork

Education

Certificate III in Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Job description

Care Assist Recruitment – North Sydney NSW

Care Assist Recruitment is seeking a dedicated and organised Admin Officer to join our team in North Sydney, NSW. This is a casual position leading to permanent that offers flexibility whilst providing essential administrative support to our operations. As an Admin Officer, you will be the backbone of our office, ensuring smooth day-to-day operations and supporting the wider team to achieve their objectives. This role is crucial in maintaining our organisational efficiency and helping us deliver exceptional service to our clients and partners.

What you'll be doing

• Managing correspondence, emails and telephone enquiries in a professional and timely manner
• Maintaining and organising office files, records and documentation systems
• Scheduling meetings, appointments and maintaining team calendars
• Processing invoices, expenses and financial paperwork with accuracy
• Assisting with data entry and database management
• Preparing reports, presentations and other administrative documents
• Coordinating office supplies and equipment ordering
• Supporting multiple team members and departments as needed
• Providing general reception duties and welcoming visitors
• Ensuring compliance with office policies and procedures

What we're looking for

• Proven experience in an administrative support or office management role
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook)
• Strong organisational and time management skills with the ability to prioritise tasks effectively
• Excellent written and verbal communication skills
• Attention to detail and accuracy when handling documentation and data
• Professional and courteous approach to dealing with colleagues and external contacts
• Ability to work independently and as part of a team
• Flexibility and adaptability in a fast-paced environment
• Experience with office management software or customer relationship management (CRM) systems is desirable
• Certificate III in Business Administration or equivalent qualification is preferred

What we offer

At Care Assist Recruitment, we value our team members and offer a workplace culture that prioritises support and collaboration. As a casual employee, you'll enjoy flexibility in your scheduling whilst being part of a supportive team environment. We provide ongoing training and development opportunities to help you grow your professional skills. Our workplace is designed to be inclusive and welcoming, and we are committed to creating a positive work experience for all staff members. We also offer competitive casual rates and the opportunity to build valuable experience in a dynamic healthcare recruitment setting.

About us

Care Assist Recruitment is a dedicated recruitment specialist operating within the healthcare and care sectors. Our mission is to connect talented professionals with meaningful opportunities in care and support services. We are committed to supporting both our candidates and our clients with professionalism, integrity and excellence. We believe in building strong relationships and creating a workplace where our team members feel valued and supported in delivering outstanding results.