Hospital Admissions & Waitlist Coordinator

Hunter New England Local Health District; Newcastle-Maitland; On-site; AUD 74,000 - 76,000; Full time

Benefits offered by this job

Salary packaging

Monthly allocated days off

Parental leave

Fitness Passport

Employee Assistance Program

Job summary

Hunter New England Local Health District is seeking an organised Admissions Officer Level 3 for The Maitland Hospital. You will support the admissions and waitlist team, ensure timely and accurate scheduling, and work with NSW Health policies to deliver safe patient flow.

Essential qualifications include relevant administrative qualifications or equivalent experience, with strong communication and data management skills.

Qualifications

• Experience planning, prioritising and organising workload to meet deadlines.
• Familiarity with multiple computer systems and electronic platforms.
• Experience with transcribing software or willingness to learn.
• Knowledge of medical terminology or ability to collate data and prepare correspondence.
• Excellent written, verbal and telephone communication with staff, patients and stakeholders.
• Strong teamwork and collaborative skills to support service delivery.

Responsibilities

• Support surgical waitlist management and elective surgery bookings.
• Coordinate admissions and scheduling with clinicians and staff.
• Assist with prioritisation, bookings, cancellations and enquiries.
• Maintain accurate records and support reporting and data integrity.
• Prepare correspondence and support administrative processes.
• Use relevant systems to manage and distribute information.
• Contribute to smooth unit operations and effective teamwork.

Skills

Planning & organisation

Computer systems

Transcribing software

Medical terminology

Communication skills

Teamwork

Administrative procedures

Education

Administrative qualifications

Job description

Hunter New England Local Health District is seeking an organised Admissions Officer Level 3 for The Maitland Hospital. You will support the admissions and waitlist team, ensure timely and accurate scheduling, and work with NSW Health policies to deliver safe patient flow.

Essential qualifications include relevant administrative qualifications or equivalent experience, with strong communication and data management skills.