Admissions & Waitlist Specialist – Hospital Admin

NSW Health; Newcastle-Maitland; On-site; AUD 74,000 - 76,000; Full time

Benefits offered by this job

Paid parental leave

Fitness Passport

Employee Assistance Program

Monthly Allocated Days Off

Job summary

Hunter New England Local Health District is seeking an Admissions Officer Level 3 at The Maitland Hospital to provide essential admissions and waitlist administrative support for elective surgery scheduling.

In a fast-paced health environment, you will manage waitlists, coordinate bookings, and maintain accurate records to support safe patient flow and timely admissions. This permanent full-time role involves strong attention to detail and teamwork.

Qualifications

• Strong planning, prioritising and organising workload to meet deadlines while considering team and service needs.
• Experience using computer systems, software and electronic platforms with confidence and accuracy.
• Experience with transcription software, or willingness to learn and develop this skill.
• Knowledge of medical terminology, or ability to collate data, transcribe reports, and prepare correspondence.
• Excellent communication skills, including written, verbal, and telephone interactions with staff, patients, and stakeholders.
• Strong team-focused approach and ability to work collaboratively in a busy environment.

Responsibilities

• Support surgical waitlist management and elective surgery bookings in line with NSW Health policy.
• Coordinate admissions and scheduling with patients, clinicians and staff.
• Assist with prioritisation, bookings, cancellations and enquiries.
• Maintain accurate records and support reporting and data integrity.
• Prepare correspondence and support administrative processes.

Skills

Planning & organising

Multi-tasking

Computer systems experience

Transcription software

Medical terminology

Communication

Teamwork

Tools

Transcription software

Job description

Hunter New England Local Health District is seeking an Admissions Officer Level 3 at The Maitland Hospital to provide essential admissions and waitlist administrative support for elective surgery scheduling.

In a fast-paced health environment, you will manage waitlists, coordinate bookings, and maintain accurate records to support safe patient flow and timely admissions. This permanent full-time role involves strong attention to detail and teamwork.