Admissions & Waitlist Coordinator – Healthcare Admin

NSW Government; Newcastle; On-site; AUD 74,000 - 76,000; Full time

Benefits offered by this job

Sustainable Healthcare

Proximity to services

Monthly Allocated Days Off

Paid parental leave

Salary packaging options

Fitness Passport

Employee Assistance Program

Job summary

NSW Government at The Maitland Hospital is seeking an Admissions Officer Level 3 to join the Admissions and Waiting List team. You will provide essential administrative support to manage patient admissions and surgical waitlists, ensuring timely, accurate and patient-focused scheduling.

This fast-paced administrative role requires attention to detail, strong communication, and the ability to prioritise competing tasks while delivering high-quality service within a healthcare setting.

Qualifications

• Relevant administrative qualifications or equivalent experience.
• Experience with computer systems and data entry.
• Knowledge of medical terminology and accurate data handling.

Responsibilities

• Support waitlist management and elective surgery bookings.
• Coordinate admissions with clinical teams.
• Assist with prioritisation, bookings, and enquiries.
• Maintain accurate records and support reporting.
• Use relevant systems to manage information and collaborate.

Skills

Planning & organising

IT systems experience

Transcription software

Medical terminology

Clear communication

Team collaboration

Education

Admin qualifications or equivalent

Job description

NSW Government at The Maitland Hospital is seeking an Admissions Officer Level 3 to join the Admissions and Waiting List team. You will provide essential administrative support to manage patient admissions and surgical waitlists, ensuring timely, accurate and patient-focused scheduling.

This fast-paced administrative role requires attention to detail, strong communication, and the ability to prioritise competing tasks while delivering high-quality service within a healthcare setting.