Healthcare Office Operations Manager

Xtend Health; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Xtend Health Pty Ltd is a growing allied health organisation delivering client-centred healthcare services. We are seeking an experienced Office Manager to oversee day-to-day administrative operations and coordinate our multidisciplinary allied health services.

The role involves planning and reviewing administration, coordinating workflows, resources and facilities, and supervising administrative staff. You will liaise with clinicians and management to ensure efficient scheduling, client records

Responsibilities

• Office administration & operations: plan, coordinate and review day-to-day administrative operations.
• Coordinate office workflows, priorities and administrative resources to support allied health services.
• Monitor administrative processes and identify opportunities to improve efficiency, service quality and operational performance.
• Coordinate office facilities, workspaces, equipment and administrative resources.
• Allocate administrative duties, workloads and resources to office and administrative personnel.
• Coordinate staff schedules and administrative work priorities in accordance with operational requirements.
• Assist management with recruitment, onboarding, training, performance management and supervision of administrative personnel.
• Coordinate administrative support for allied health professionals, including Occupational Therapists, Physiotherapists, Speech Pathologists and Allied Health Assistants.
• Liaise with clinicians and management to coordinate administrative requirements and resolve operational issues.
• Support efficient scheduling and coordination of client appointments and service requirements.
• Coordinate communication between administrative staff, clinicians, clients, families, support coordinators and other relevant stakeholders.
• Assist management in maintaining appropriate workplace health and safety practices.
• Monitor office supplies, equipment and consumables and arrange purchasing as required.
• Maintain appropriate stock levels and coordinate the provision and maintenance of office resources.
• Coordinate servicing, maintenance and replacement of office equipment where required.
• Act as a key administrative liaison between management, allied health professionals, administrative staff and external stakeholders.
• Maintain effective communication across the multidisciplinary team and contribute to policy implementation and service standards.

Job description

Xtend Health Pty Ltd is a growing allied health organisation delivering client-centred healthcare services. We are seeking an experienced Office Manager to oversee day-to-day administrative operations and coordinate our multidisciplinary allied health services.

The role involves planning and reviewing administration, coordinating workflows, resources and facilities, and supervising administrative staff. You will liaise with clinicians and management to ensure efficient scheduling, client records