Remote Part-Time Office Manager – Allied Health

Optiform Pty Ltd; Ballarat; Hybride; AUD 60 000 - 85 000; Temps partiel

Avantages offerts par ce poste

Part-time role

Hybrid/remote options

Résumé du poste

Optiform Pty Ltd is seeking an Office Manager to oversee day-to-day administration, client service and billing. You will lead the Administration Team, ensure efficient clinic operations and accurate records, while supporting the Practice Manager and clinicians.

The role emphasizes onboarding new clients, managing funding details, and ensuring compliant, timely billing across Medicare, NDIS and private funding streams.

Qualifications

• 2+ years’ health administration experience.
• Experience leading an administration team.
• Experience with billing, invoicing and payments.
• Proficiency with practice management systems (Splose or Halaxy).
• Attention to detail and ability to handle confidential information.

Responsabilités

• Welcome clients and visitors; maintain a warm clinic environment.
• General administration: records, payments, emails, calls and appointments.
• Oversee intake, funding details and Service Agreements.
• Manage clinician diaries, waiting lists and invoicing workflows.
• Accurate billing, reporting and data entry.
• Lead and coordinate the Administration Team.
• Maintain client records in Splose and other systems.
• Collaborate with doctors and specialists for information.
• Assist with opening/closing procedures.

Connaissances

Office management

Leadership

Scheduling

Billing

Customer service

Data entry

Confidentiality

MS Office

Splose

Halaxy

Formation

Health Administration / Business Administration (relevant)

Practice Management (relevant)

Outils

Splose

Halaxy

Teams

Trello

Description du poste

Optiform Pty Ltd is seeking an Office Manager to oversee day-to-day administration, client service and billing. You will lead the Administration Team, ensure efficient clinic operations and accurate records, while supporting the Practice Manager and clinicians.

The role emphasizes onboarding new clients, managing funding details, and ensuring compliant, timely billing across Medicare, NDIS and private funding streams.