Healthcare Office & Operations Lead

Ultimate Health Greystanes; Sydney; Vor Ort; AUD 65.000 - 90.000; Vollzeit

Zusammenfassung

Ultimate Health is seeking an experienced and highly organised Office Manager to oversee the daily administrative operations of our organisation. The successful candidate will manage office systems, coordinate administrative personnel, maintain business records and ensure efficient support across health and community services operations.

This role requires strong organisational, leadership and communication skills, with the ability to manage competing priorities and maintain high standards of

Qualifikationen

• AQF Diploma or higher in Business Administration/Management or equivalent.
• Three years of relevant experience in lieu of formal qualifications.
• Experience in office management, administration or business operations.
• Supervising administrative personnel and coordinating office activities.
• Knowledge of office management systems, recordkeeping and procedures.
• Proficiency in Microsoft Office and electronic business management systems.
• Excellent communication, problem-solving, time management and organisational skills.

Aufgaben

• Plan, organise and oversee daily administrative operations of the office.
• Develop and review office administration procedures and internal systems.
• Coordinate and supervise administrative staff and allocate duties.
• Manage office resources, equipment, supplies, and workspace arrangements.
• Maintain office records, financial docs, invoices, and electronic filing.
• Liaise with management, healthcare professionals, suppliers and stakeholders.
• Oversee recruitment support, staff induction, training, attendance, and payroll docs.
• Monitor office expenditure and assist with budgets and cost control.
• Ensure compliance with WHS, privacy and organisational policies.
• Maintain facilities and arrange maintenance and supplies for operations.
• Prepare administrative reports and updates to aid planning and decision-making.
• Identify workflow improvements and implement efficiencies.

Kenntnisse

Office management

Leadership

Communication

Time management

Organisational skills

Staff supervision

Recordkeeping

Ausbildung

AQF Diploma or higher in Business Administration/Management

Tools

Microsoft Office

Electronic records systems

Jobbeschreibung

Ultimate Health is seeking an experienced and highly organised Office Manager to oversee the daily administrative operations of our organisation. The successful candidate will manage office systems, coordinate administrative personnel, maintain business records and ensure efficient support across health and community services operations.

This role requires strong organisational, leadership and communication skills, with the ability to manage competing priorities and maintain high standards of