Healthcare Administration & Front Desk Specialist

Spencer Health; Mosman; On-site; AUD 55,000 - 75,000; Full time

Job summary

Spencer Health in Mosman is seeking a highly motivated Administration Assistant to join our multidisciplinary clinical team on a full-time basis. You will manage front-desk reception, scheduling, and general admin support for clinicians in a fast-paced healthcare setting.

Based primarily in Mosman with occasional coverage at Hornsby or other sites, you will handle Medicare claiming, invoicing, records, and confidential communications with families and referrers.

Qualifications

• Previous experience in administration and reception, ideally in healthcare or allied health.
• Exceptional organisational skills and attention to detail.
• Strong interpersonal and communication skills.
• Ability to work independently and manage competing priorities.

Responsibilities

• Front desk reception: welcoming clients, managing phone and email enquiries.
• Scheduling appointments and managing clinician diaries.
• Providing administrative support to clinicians and allied health staff.
• Processing payments, Medicare claiming, and invoicing.
• Liaising with families and referrers with professionalism and confidentiality.
• Maintaining accurate records and ensuring confidentiality.
• Supporting daily operations across sites as needed.

Skills

Administration experience

Reception duties

Interpersonal skills

Organisational skills

Microsoft Office

Halaxy

Tools

Halaxy

Microsoft Office

Job description

Spencer Health in Mosman is seeking a highly motivated Administration Assistant to join our multidisciplinary clinical team on a full-time basis. You will manage front-desk reception, scheduling, and general admin support for clinicians in a fast-paced healthcare setting.

Based primarily in Mosman with occasional coverage at Hornsby or other sites, you will handle Medicare claiming, invoicing, records, and confidential communications with families and referrers.