Harbour Office Admin Assistant — Full-Time

Circle Red Pty Ltd; North Sydney Council; On-site; AUD 48,000 - 55,000; Part time

Benefits offered by this job

On-site gym facilities

North Sydney office with modern amenit

Job summary

Circle Red Pty Ltd in North Sydney is seeking an Harbour Office Admin Assistant to support day-to-day operations in a busy legal office. The role is a permanent part-time position with hours roughly 10am–4pm and a focus on efficient reception, file handling and document management.

You will manage calls and enquiries, welcome clients, prepare meeting spaces, and assist with filing, scanning and calendar coordination. LEAP experience is valued but not essential.

Qualifications

• Previous experience in administration, reception or office coordination, ideally within professional services.
• Strong organisational skills with the ability to manage competing priorities.
• Professional and friendly communication when dealing with clients and colleagues.
• Proactive, reliable and comfortable working independently.
• Familiarity with LEAP would be highly regarded but not essential.

Responsibilities

• Managing incoming calls, emails and general enquiries.
• Welcoming clients and preparing meeting rooms.
• Opening, closing and maintaining client files.
• Preparing, formatting, scanning and filing documents.
• Managing correspondence, printing and archiving.
• Coordinating appointments, calendars and general office activities.
• Maintaining office supplies and liaising with external suppliers.
• Providing general administrative support to the wider team.

Skills

Organisational skills

Communication skills

Independent worker

Proactive mindset

Team collaboration

Tools

Microsoft Office

LEAP

Job description

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• Competitive remuneration – $35–$40 per hour + super, depending on experience.
• Work-life balance – Permanent part‑time hours, approximately 10am–4pm, Monday to Friday, with some flexibility.
• Excellent office facilities – Enjoy a brand-new North Sydney office with access to an on‑site gym, yoga and boxing classes.
• Supportive team environment – Join a collaborative team where you will be trusted to take ownership of your work and make a valued contribution.

About your new employer:

• An established, multi‑award‑winning Sydney law firm with a growing presence across Sydney.
• Provides legal services across property, wills & estates and family law.
• A collaborative team of experienced lawyers, conveyancers, paralegals and support professionals.
• A welcoming and professional working environment that values initiative, reliability and teamwork.

About the role:

You will play an important role in ensuring the smooth day-to-day operations of a busy North Sydney office, with responsibilities included:

• Managing incoming calls, emails and general enquiries.
• Welcoming clients and preparing meeting rooms.
• Opening, closing and maintaining client files.
• Preparing, formatting, scanning and filing documents.
• Managing correspondence, printing and archiving.
• Coordinating appointments, calendars and general office activities.
• Maintaining office supplies and liaising with external suppliers.
• Providing general administrative support to the wider team.

The ideal candidate:

• Previous experience in administration, reception or office coordination, ideally within professional services.
• Strong organisational skills with the ability to manage competing priorities.
• A professional and friendly communication style when dealing with clients and colleagues.
• Proactive, reliable and comfortable working independently.
• Strong Microsoft Office skills and attention to detail.
• Previous legal administration experience and familiarity with LEAP would be highly regarded but is not essential.
• A genuine interest in developing a long‑term career in office administration.

Please note: This is a dedicated office administration position and is not intended as a pathway into a paralegal, graduate lawyer or solicitor role.

If you're an experienced administrator seeking a stable, flexible part-time opportunity within a supportive professional environment,

If this role does not align to your experience and/or career goals,

Why work with us?

• We have access to 50% more roles than are publicly available.
• You will receive free CV and content advice as well as interview preparation assistance specific to the role.
• We are intimately aware of market trends including team/firmwide inside information and what salary you can achieve in the current market.
• Naiman Clarke are celebrating 25 years of excellence in the legal recruitment industry this year. Our team of experienced, legally trained, consultants have over 40 years of combined experience working exclusively in the legal recruitment sector.

Please quote reference number EN/59780 :