Administrative Assistant

Gorval + Partners; Sydney; Hybrid; AUD 55.000 - 70.000; Vollzeit

Benefits dieser Stelle

Hybrid work after probation

Sydney CBD location

Supportive team environment

Opportunity to work with senior solic

Zusammenfassung

Gorval + Partners in Sydney CBD is seeking an experienced Administrative Assistant to support our employment and family law practice. This role works directly with the Partner and a small legal team, handling a range of clerical tasks and ensuring smooth day-to-day operations.

You will manage diaries, schedule client meetings, prepare documents, assist with billing, and maintain filing systems. The role requires exceptional attention to detail, strong communication, and discretion in handling

Qualifikationen

• Proven experience in an administrative or legal support role.
• Law firm experience in employment or family law is a plus.
• Excellent attention to detail and strong task-orientation.
• Strong diary management and prioritization of competing calendars.
• Experience with billing processes and client invoicing.
• Proficient in Microsoft Office and standard office software.

Aufgaben

• Manage diaries and scheduling for the Partner and legal team, including client appointments, conferences, mediations and court dates.
• Provide day-to-day administrative support to solicitors, including document preparation, correspondence, and file management.
• Assist with client scheduling and liaison to ensure a smooth client experience.
• Manage billing processes, including preparing and processing invoices, tracking time entries, and following up on outstanding accounts.
• Maintain accurate file records and ensure compliance with firm procedures.
• Handle incoming calls, emails and client enquiries with professionalism and discretion.
• Support general office administration and ad hoc tasks as required.

Kenntnisse

Administrative experience

Legal support

Diary management

Billing & invoicing

Attention to detail

Communication skills

Discretion

MS Office

Jobbeschreibung

Administrative Assistant — Employment & Family Law
Sydney CBD

About the Role

We are a busy employment and family law practice based in Sydney CBD, seeking an experienced Administrative Assistant to support our legal team. This role works directly with the Partner and provides administrative support across a team of five lawyers. It's a great opportunity for someone who thrives in a fast-paced legal environment and takes pride in getting the details right.

Key Responsibilities

• Manage diaries and scheduling for the Partner and legal team, coordinating client appointments, conferences, mediations, and court dates
• Provide day-to-day administrative support to solicitors, including document preparation, correspondence, and file management
• Assist with client scheduling and liaison, ensuring a smooth and professional client experience
• Manage billing processes, including preparing and processing invoices, tracking time entries, and following up on outstanding accounts
• Maintain accurate file records and ensure compliance with firm procedures
• Handle incoming calls, emails, and client enquiries with professionalism and discretion
• Support general office administration and ad hoc tasks as required

About You

• Proven experience in an administrative or legal support role (law firm experience highly regarded, particularly in employment or family law)
• Exceptional attention to detail and strong task-orientation — able to manage competing priorities without letting things slip
• Strong diary and time management skills, comfortable coordinating multiple calendars
• Experience with billing and invoice processing (familiarity with legal practice management or billing software an advantage)
• Excellent written and verbal communication skills
• High level of discretion and professionalism when handling sensitive client matters
• Proficient in Microsoft Office (Word, Outlook, Excel)
• Self-motivated, reliable, and able to work both independently and as part of a close-knit team

What We Offer

• Supportive, collegial team environment
• Sydney CBD location
• Opportunity to work closely with senior lawyers on meaningful matters
• Hybrid Working from Home following probation.