Judiciary Research & Courtroom Assistant

Um Holdings; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

WFH and flexible arrangements

Competitive salaries and benefits

Career development opportunities

Collaborative team environment

Job summary

Norton Rose Fulbright in Sydney is seeking an experienced Legal Practice Assistant to support the Real Estate team, including a Partner and Special Counsel. This hands-on role focuses on diary management, travel coordination and high‑quality document preparation in a busy professional services environment.

You will work closely with lawyers, a paralegal, and external stakeholders, delivering accurate billing support, file management and transactional assistance while maintaining strong client

Qualifications

• Minimum 1 year of legal support experience.
• Excellent attention to detail and document formatting.
• Strong organisational skills and ability to manage competing deadlines.
• Proactive, client-focused approach and collaborative mindset.
• Experience with billing processes and financial systems preferred.

Responsibilities

• Provide administrative support including diary and inbox management and travel arrangements.
• Billing and financial administration including monthly billing and expense management.
• Prepare and amend legal documents and correspondence, open/close files.
• Liaise with clients, barristers, courts and external stakeholders.
• Support the wider team with general administrative tasks.

Skills

Strong communication

Organisational skills

Attention to detail

Professional services experience

Client-focused

Tools

Microsoft Word

PowerPoint

Excel

Job description

Job Description

Norton Rose Fulbright | Sydney

About us

Norton Rose Fulbright is a global legal practice. We provide the world's pre‑eminent corporations and financial institutions with a full business law service. We have more than 4000 lawyers based in over 58 offices across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

The role

We are looking for an experienced Legal Practice Assistant to join our Real Estate team in Sydney, supporting a Partner, Special Counsel and a team of proactive and engaging lawyers. You’ll work alongside a paralegal / licensed conveyancer, who also provides some PA support.

This is a varied and hands‑on role suited to a career PA who enjoys building strong relationships, staying organised and delivering high‑quality support in a busy professional services environment.

Responsibilities

• Core administrative support including diary and inbox management, meeting coordination, organising domestic and international travel and management of a high volume of internal and external calls
• Billing and financial administration including monthly billing support, expense management, client reporting, matter budgeting and coordination of outstanding invoices.
• Real estate and transactional support including preparation and amendment of property and leasing documentation, coordination of transaction processes, management of critical dates and assistance with settlement and conveyancing matters.
• Team support including proactively anticipating needs, managing competing priorities, coordinating workflows and maintaining strong stakeholder relationships.

Requirements

• Prior experience as a Legal Secretary, Legal Assistant or Practice Assistant within a law firm or professional/financial services organisaiton is preferred
• Excellent attention to detail and accuracy, particularly when preparing and formatting documents
• Strong organisational skills with the ability to manage competing priorities and work autonomously
• Previous experience supporting billing processes and working with financial systems is preferable
• Highly proficient in Microsoft Word, PowerPoint and Excel, with strong document formatting skills
• A proactive, collaborative and client‑focused approach, with exceptional attention to detail and a commitment to delivering high‑quality support

Why Norton Rose Fulbright?

At Norton Rose Fulbright, you will be rewarded with genuine career prospects and an excellent team environment renowned for its collaborative culture, passion for client service and professional development opportunities. Our PAs are highly valued members of the firm and are supported by a collaborative national Practice Support team that is committed to continuous learning, development and career growth.

Norton Rose Fulbright values diversity and strives to create an inclusive environment. We are proud that Norton Rose Fulbright in Australia has been recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA) as well as a gold tier employer for LGBTI Inclusion through the Australian Workplace Equality Index. In 2025 we were re‑accredited as a Family Inclusive Workplace and always encourage people to discuss flexible and hybrid work options with us.

We encourage Aboriginal and Torres Strait Islander candidates to apply.

If you are trans or gender diverse and would like a confidential discussion before applying, please reach out.

Please be aware in the course of routine work some of our lawyers and teams can be exposed to details of trauma. The firm has controls in place including educational and psychological support. Our talent team can provide further details.

Legal Assistants & Legal Secretaries | Junior to Senior Opportunities

What’s in it for you?

• Multiple opportunities available across highly regarded law firms in Sydney
• Roles suited to junior Legal Assistants through to experienced Legal Secretaries
• Competitive salaries, excellent benefits and genuine long‑term career progression
• Supportive, collaborative teams with approachable Partners and senior lawyers
• Opportunities across a range of practice areas including litigation, corporate, property, employment, insurance and more
• WFH and flexible arrangements available across selected roles

About the role:

• Providing administrative and secretarial support to Partners and lawyers
• Managing diaries, meetings, appointments and travel arrangements
• Preparing, formatting and amending legal documents and correspondence
• Opening and closing files and maintaining accurate matter records
• Managing emails, filing and document management systems
• Preparing briefs, court documents and electronic bundles
• Assisting with monthly billing, expenses and time entry
• Liaising with clients, barristers, courts and other external stakeholders
• Supporting the wider team with general administrative tasks

The ideal candidate:

• 1 year + legal support experience
• Strong communication and organisational skills
• Excellent attention to detail
• Confidence managing competing deadlines and priorities
• A professional, proactive and team‑focused approach
• Experience using legal practice management or document management systems would be highly regarded

Applications are welcomed from junior candidates looking to build their legal support career, as well as experienced Legal Assistants and Legal Secretaries seeking their next move.

If this role does not align to your experience and/or career goals, please contact us to discuss other suitable opportunities.

Why work with us?

• We have access to 50% more roles than are publicly available.
• You will receive free CV and content advice as well as interview preparation assistance specific to the role.
• We are intimately aware of market trends including team/firmwide inside information and what salary you can achieve in the current market.
• Naiman Clarke are celebrating 25 years of excellence in the legal recruitment industry this year. Our team of experienced, legally trained, consultants have over 40 years of combined experience working exclusively in the legal recruitment sector.

Please quote reference number EN/57889: