Office Admin

Naiman Clarke; North Sydney Council; On-site; AUD 48,000 - 55,000; Part time

Benefits offered by this job

Brand-new North Sydney office

On-site gym & fitness classes

Part-time hours for work-life balance

Job summary

Naiman Clarke in North Sydney is seeking an organised office administrator to support our busy daytime operations. You will answer calls, greet clients and help manage files and meeting spaces.

The role is permanent part-time (roughly 10am–4pm, Monday to Friday) with potential for growth. Prior admin or reception experience is preferred, and LEAP knowledge is a plus.

Qualifications

• Experience in administration, reception or office coordination.
• Strong organisational skills and ability to manage priorities.
• Professional, friendly communication with clients and colleagues.
• Proactive, reliable and able to work independently.
• Proficient in Microsoft Office with attention to detail.
• Experience with LEAP is preferred but not essential.
• Interest in a long-term career in office administration.

Responsibilities

• Manage incoming calls, emails and general enquiries.
• Welcoming clients and preparing meeting rooms.
• Opening, closing and maintaining client files.
• Preparing, formatting, scanning and filing documents; managing correspondence and archiving.
• Coordinating appointments, calendars and general office activities.
• Maintaining office supplies and liaising with external suppliers.
• Providing general administrative support to the wider team.

Skills

MS Office proficiency

Organisational skills

Client-facing communication

Independent working

Team collaboration

Attention to detail

Tools

LEAP

Job description

What's in it for you?

• Competitive remuneration – $35–$40 per hour + super, depending on experience.
• Work-life balance – Permanent part-time hours, approximately 10am–4pm, Monday to Friday, with some flexibility.
• Excellent office facilities – Enjoy a brand-new North Sydney office with access to an on-site gym, yoga and boxing classes.
• Supportive team environment – Join a collaborative team where you will be trusted to take ownership of your work and make a valued contribution.

About your new employer:

• An established, multi-award-winning Sydney law firm with a growing presence across Sydney.
• Provides legal services across property, wills & estates and family law.
• A collaborative team of experienced lawyers, conveyancers, paralegals and support professionals.
• A welcoming and professional working environment that values initiative, reliability and teamwork.

About the role:

You will play an important role in ensuring the smooth day-to-day operations of a busy North Sydney office, with responsibilities including:

• Managing incoming calls, emails and general enquiries.
• Welcoming clients and preparing meeting rooms.
• Opening, closing and maintaining client files.
• Preparing, formatting, scanning and filing documents.Managing correspondence, printing and archiving.
• Coordinating appointments, calendars and general office activities.
• Maintaining office supplies and liaising with external suppliers.
• Providing general administrative support to the wider team.

The ideal candidate:

• Previous experience in administration, reception or office coordination, ideally within professional services.
• Strong organisational skills with the ability to manage competing priorities.
• A professional and friendly communication style when dealing with clients and colleagues.
• Proactive, reliable and comfortable working independently.
• Strong Microsoft Office skills and attention to detail.
• Previous legal administration experience and familiarity with LEAP would be highly regarded but is not essential.
• A genuine interest in developing a long-term career in office administration.

Please note:

This is a dedicated office administration position and is not intended as a pathway into a paralegal, graduate lawyer or solicitor role.